Office Administrator (Part-time)

Birkirkara - MaltaPart-timemid

Office AdministratorAdministration & Office Support

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Quick Summary

Overview

Who are we? At OpenPayd, we are building a universal financial infrastructure to power the growth of the digital economy.

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Office AdministratorAdministration & Office Support

Who are we?

At OpenPayd, we are building a universal financial infrastructure to power the growth of the digital economy. Our rails-agnostic approach empowers any business to move and manage money globally - across both traditional rails and stablecoins — at scale, and in real time.

The OpenPayd platform delivers a suite of banking and payments infrastructure: accounts in over 40 currencies, FX, on/off ramp, international and domestic payments, Open Banking services – all via a single API.

A global network of licences alongside our best-in-class tech is why we're trusted by 1000+ enterprise clients to process over $180bn volume annually.

This is a part-time role, working Tuesday to Thursday, five hours per day, from 8:00 am to 1:00 pm.

Answering the telephone, taking messages and acting as gatekeeper

Booking and collecting guests from the main reception, offering drinks and refreshments as necessary

Acting as the first point of contact for visitors and callers to the company

Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for the company

Managing company breakfasts, arranging any office drinks or social events

Assisting in organising all company events

Arranging travel and accommodation for staff or customers and other external contacts

Organising and storing paperwork, documents and computer-based information, outgoing post

Scheduling appointments and meetings for executives and upper level staff

Making sure the offices look neat and tidy at all times

Engaging with building suppliers and staff regarding general maintenance of the offices

Ensuring relevant equipment is ordered and ready for new starts, i.e. laptops and screens

Managing the office facilities, including sorting out broken furniture and equipment, returning and replacing any damaged goods, and arranging any necessary equipment for the office

Supporting the HR team on administrative duties

Excellent organisational and time management skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office and general office software

Creative and proactive mindset, with the ability to solve problems efficiently

Ability to work independently and as part of a team, with keen attention to detail and accuracy

University Graduate from creative, human resources or business management studies would be a plus

Personal training budget

Health Insurance

Gym membership subsidised

Annual bonus scheme

25 days annual leave plus the Bank Holidays

Extra day off for your Birthday and social volunteering

Early 4 pm finish on Fridays

We’d like you to take a read of our Talent Acquisition AI Transparency and Privacy Notice which explains how we collect and process your personal data. Please read our notice carefully. By submitting the application button, we will consider that you aware of it.

We are looking forward to receiving your CV.

OpenPayd Talent Team

To all recruitment agencies: OpenPayd does not accept speculative agency resumes. Please do not forward resumes to our jobs alias, OpenPayd employees or any other company location. OpenPayd is not responsible for any fees related to unsolicited resumes. OpenPayd will only accept CV's from the partners with relevant agreement via the People and Talent team only.

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