Senior Executive Assistant

Named Ad Age Best Places to Work for 11 years in a row and Fast Company Best Workplaces for Innovators since 2022, PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG leverages business strategy and transformation, creative, media, and insights—as well as its proprietary operating system, Alli—to deliver cutting-edge digital solutions and innovative media strategies.

Our team comprises over 900 employees globally, and our work for ambitious brands like Apple, Nike, Sephora, Experian, Therabody, Best Western Hotels & Resorts, Creed Fragrances, BNY, Intuit, CKE Restaurants, Travelex, and Whole Foods spans 85+ countries.

• →Primarily supporting a dynamic and often-changing calendar for the Chief Operating Officer, helping prioritize meetings and maintain focus on key initiatives.
• →Coordinate complex travel arrangements, including booking flights, accommodations, and creating clear itineraries that make travel days feel seamless.
• →Prepare meeting materials, set agendas, and take thoughtful notes, ensuring follow-ups and next steps are clear and actionable.
• →Monitor the progress of strategic initiatives and help keep the COO informed of timelines, deliverables, and outstanding items.
• →Serve as a connector between the COO’s office and internal teams, helping coordinate communication and keep collaboration running smoothly.
• →Support internal communications by drafting updates or gathering talking points for meetings and cross-functional updates.
• →Help plan and coordinate leadership meetings, offsites, or internal events, balancing logistics with a thoughtful eye for experience.
• →Handle sensitive information with care, professionalism, and discretion—building trust and upholding confidentiality in everything you do.
• →Be a calm, steady presence in a fast-moving environment—bringing clarity, care, and organization to every interaction.

• →5+ years of experience in executive support or administrative coordination, with a bachelor’s degree or equivalent work experience.
• →Proven ability to manage complex calendars and shifting priorities, while staying organized, proactive, and attentive to detail.
• →Strong experience coordinating travel, including multi-stop itineraries and last-minute changes across time zones.
• →Comfortable preparing meeting agendas, capturing key takeaways, and following through on action items to keep projects moving forward.
• →Skilled at tracking timelines, deliverables, and communications across multiple initiatives with discretion and clarity.
• →Proficiency in Google Workspace and comfort using tools like Airtable or similar platforms to support project visibility and team alignment.
• →Ability to communicate clearly and professionally across teams and with senior leadership, while managing sensitive information with integrity.
• →A commitment to curiosity and adaptability within AI as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
• →A dedication to People-Focused leadership, fostering collaboration, innovation, and professional growth by leading by example and nurturing strong relationships that empower others to excel.

Being part of PMG means joining a company culture that’s unmatched in digital. We're dedicated to working hard to serve our employees and clients, delivering value, results, and innovation—which often requires true grit and agility. We believe in taking care of ourselves and each other to continuously improve in every way.

In alignment with our core values to be inclusive and always change for the better, PMG is committed to creating a more diverse and inclusive culture, and we are proud to be an equal opportunity employer. We believe that we only change for the better by bringing diverse perspectives to our company. PMG recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.