Administrative Coordinator

• Is committed to the company values and adheres to all Pacific Shipyards’ policies and procedures
• Perform duties of his/her job and as assigned by Management
• Maintain a positive and respectful attitude and conduct her/himself with integrity and in a polite, professional manner treating customers and co-workers courteously and respectfully
• Communicates regularly with Officers, Manager, & Supervisors about the different divisions and department’s issues.
• Consistently be on time for work, meetings and appointments and deliver work projects by assigned due dates
• Maintain assigned work areas in a clean and orderly fashion
• Maintain and ensure the safety of all assigned equipment
• Perform all duties in conformance to appropriate safety and security standards
• Ability to handle multiple tasks and balance priorities
• Computer proficiency in Microsoft Office

• Coordinates and/or facilitates training sessions; organizes scheduling, reserves space for training, ensures that audiovisual equipment is available and operating, distributes materials.
• Interacts with third party organizations and base personnel to facilitate gaining security/installation access as required by jobs performed on applicable government projects.
• Will track, monitor, and coordinate security credentials for PSI employees and subcontractors and maintain and submit vessel access lists to government entities.
• Processes installation access requests for employees and subcontractors and tracks approvals/denials and notifies respective parties.
• Submits Vessel Access List for Navy Projects to corresponding base personnel.
• Maintains accurate and up-to-date employee files and documentation.
• Answers frequently asked questions from employees, managers, and subcontractors; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of employee files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department
• Assists with coordinating employee trainings.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

• High School Diploma or equivalent
• Excellent written and verbal communication skills
• Comfortable speaking to individuals and/or with small and large groups.  Ability to effectively communicate to employees and managers.
• Proficiency in Microsoft Office products and ability to learn and utilize other software applications
• Ability to effectively operate office equipment, to include desktop computers,

• Must adhere to the highest level of confidentiality, diplomacy, and professionalism.
• Excellent organizational skills and attention to detail.

• Must show proof of your legal right to work in the United States
• This position requires US Citizenship due to security clearance required for base access
• Must be able to successfully obtain a Transportation Worker Identification Credential (TWIC)
• Must be able to successfully obtain a Defense Biometric Identification System (DBIDS) Credential to gain access to federally controlled work sites
• All candidates must submit to and pass a post-offer drug screening and background check before employment begins. Failure to complete any of these steps will result in disqualification
• Valid State of Hawaii REAL ID-Compliant Drivers’ License in good standing or a valid U.S. Passport in addition to a valid Hawaii Driver’s License, if you do not have a REAL ID-Compliant Driver’s License
• Candidates must have access to reliable transportation to get to work and other job sites on time for the start of a shift.

Department: HR
This is a non-management position
This is a full time position