Office Manager and Bookkeeper

A well-established financial services firm, trusted for more than a decade by some of South Africa’s leading hedge fund managers, is seeking a highly organised and detail-oriented Office Manager & Bookkeeper to join its team. The business provides industry-leading advisory and hosting services and works with clients ranging from large institutional players to boutique hedge fund managers. Role Overview This dual-role position is responsible for the smooth day-to-day running of the office while ensuring accurate and compliant financial record-keeping. The role requires strong attention to detail, sound bookkeeping experience, and the ability to manage multiple priorities within a professional financial services environment. This role is ideal for a self-motivated individual who values accuracy, structure, and long-term stability within a specialist financial services environment. Key Responsibilities Office Management Manage daily office operations, schedules, and appointments Order and control office supplies and equipment Act as first point of contact for visitors and incoming calls Handle emails and general correspondence Maintain accurate records, filing systems, and databases Coordinate company events and meetings Support onboarding of new employees Manage staff leave records Coordinate property maintenance, repairs, and service providers Bookkeeping Record and track financial transactions (accounts payable and receivable) Load and reconcile payments on the banking system Perform debtor invoicing, reconciliations, and payment follow-ups Maintain fixed asset and insured asset registers, including depreciation schedules Prepare VAT calculations and reconciliations Process credit card transactions, journals, and staff expense claims Maintain accurate financial records Assist with year-end audits and external auditors Requirements Proven experience in office management and bookkeeping Proficiency in Sage (Sage Cloud advantageous) MS Excel Switched on, tech savvy and excellent business English skills Strong organisational skills and exceptional attention to detail Solid understanding of accounting principles High level of professionalism, confidentiality, and reliability Own transport Reside in Southern Suburbs Benefits 4 days a week in-office, Friday remote working Established company Stability, structure within the financial services environment Work life balance and wonderful team