Office Coordinator

At RES, we’re looking for purpose-driven individuals who are passionate about restoration and sustainability, and who want their work to make a lasting environmental impact. Our team members go above and beyond, bringing initiative, integrity, and a strong work ethic to every project. Collaboration is key—we thrive on teamwork, open communication, and diverse perspectives. In a field that constantly changes, we value those who are resilient, adaptable, and resourceful in the face of challenges. If you're intellectually curious, eager to learn, and ready to help restore ecosystems and protect natural resources, you’ll find your place here.

RES is seeking an Office Coordinator to support our Raleigh, North Carolina office. This a part time opportunity. This role provides broad administrative support to a team of Project Managers, Ecologists, Restoration Technicians, Regulatory Specialists, Client Solutions Managers, Land Representatives, and other staff, while helping create an efficient, organized, and welcoming office environment.

The ideal candidate is proactive, service-oriented, and highly organized, with a positive, can-do attitude and a willingness to jump in wherever needed. This person will play an important role in maintaining day-to-day office operations, coordinating administrative activities, supporting document management, and helping staff stay productive in a fast-paced environment.  The ideal candidate has a valid Driver’s license that has been active for at least one year and possesses intermediate computer skills.

 An important part of the office coordinator is to facilitate a good work environment and therefore the ideal candidate will demonstrate a warm, welcoming, and approachable demeanor, with strong interpersonal skills and the ability to build positive working relationships with employees, visitors, and stakeholders.

In this role, you will help maintain office efficiency and productivity by ensuring the right resources, processes, and support systems are in place for staff. You will serve as a primary point of contact for facility and vendor needs, helping coordinate items such as maintenance and repairs in the office and with our fleet, security and safety, furniture and equipment, space planning, and office improvements.

You will also coordinate meetings, seminars, conferences, and catering arrangements as needed, while supporting document filing and records organization for invoices, contracts, and other important company materials. This role will assist with preparation of regulatory documents, office support services, mail distribution, special administrative projects, and occasional data entry and internet research tasks.

Success in this position requires a strong sense of ownership, attention to detail, and the ability to manage multiple priorities while maintaining a professional and upbeat presence.

• Greet visitors professionally.
• Assist with scheduling meetings and reserving conference rooms
• Manage building and office access: assign key cards and coordinate with IT for Brivo app access.
• Perform basic data entry and document preparation.
• Support internal communications and announcements.
• Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries.
• Provide Tier 1 on site support to IT as needed.
• Other duties as assigned.

• Oversee the daily operations and maintenance of the pickup trucks used by field staff. Ensure vehicles meet company standards, are properly stocked with required materials, and receive routine service and maintenance.
• Coordinate with the region’s Field Support Coordinator and local repair/service providers.
• Drive fleet vehicles to scheduled repair, maintenance, and service appointments.
• Communicate with field staff regarding fleet-related issues, service needs, and repair schedules.
• Other duties as assigned.

• Drive the company vehicle to Costco once a month to purchase approved snacks.
• Check/replenish kitchen supplies (snacks and drinks, utensils, plates, napkins, etc)
• Keep all kitchen areas clean and organized.
• Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes.

• Receive deliveries and manage outgoing mail.
• Sort and distribute mail and packages.
• Keep the mail/copy room tidy and fully stocked (paper and other supplies).
• Order office supplies as needed.
• Coordinate service with printer technicians when required.

Please note that the “Day in the Life” section is not intended to be an exhaustive list of job duties, but rather a representative snapshot of typical responsibilities and work experiences at RES.

RES is an Equal Opportunity Employer and a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.