Personal Assistant - 9 Month FTC

As Personal Assistant to multiple Senior leaders within the Sainsbury’s Tech division, you’ll provide professional and confidential support including traditional administrative, organisational and analytical PA tasks.  You’ll be responsible for diary management, organising meetings, assisting with presentations, arranging travel and accommodation, expenses and the delivery of accurate and timely information.

 

• →To provide organised and comprehensive administrative support in all areas as required by the leaders.
• →To manage and co-ordinate multiple diaries, scheduling appointments on a daily basis, prioritising at short notice, proactively managing regular and long-term commitments through liaison with relevant business areas and cross functional teams to ensure consistent and maximum attendance by key colleagues and ensuring any ad-hoc meeting logistics are met. For example, meeting and greeting external visitors when required.  
• →Read and prioritise inbound communications to leaders ensuring timely and accurate responses are issued and priorities are flagged.
• →Maintain and administer systems on behalf of the leaders where approved – such as SSP, Concur, MyHR, processing holiday requests and expenses in a timely manner.  
• →Act as first point of contact within the team, investigating queries from internal and external stakeholders, tenaciously taking ownership through to resolution.  
• →Ensure information required by the leaders is prioritised, collated, tracked and stored in a manner and format that facilitates timely retrieval whilst considering information confidentiality.  
• →Collating agendas, pre reads, recording any next steps and issuing minutes for key meetings as required.  
• →Facilitate clear, accurate and timely communications to the team and stakeholders at all levels when required by the leader.
• →To organise internal and externals events, visits, conferences with the team and with suppliers or external bodies as required
• →Work cross functionally across other domains, particularly with other support and central functions to ensure that information and meetings are managed in a way that is prioritised and is most efficient and effective for all parties
• →To arrange and coordinate timely and cost-efficient travel arrangements for the leaders.
• →To be an active and positive team player of an established PA team, assisting the team with holiday cover when required.  
• →Develop strong professional relationships with the leaders, always upholding the business values for both internal and external parties, whilst maintaining a high level of discreteness and confidentiality at all times.  

 

• Confident, optimistic, positive attitude and energy whilst being adaptable to a fast-paced environment
• Excellent organisation skills
• Consistently use own initiative and work proactively
• Previous experience of high-level administrative skills, project and diary management etc  
• Ability to network with all areas of the business
• Impact and influencing skills
• Excellent written and verbal skills
• Good self-awareness and strong teamwork skills to work alongside colleagues to deliver the best results.
• Manages highly sensitive information both efficient and discretely at all times.
• Planning and prioritisation of daily workload to ensure team administration and communication is completed in the most straightforward way.  
• Timely and accurate information management
• Demonstrate good judgement in escalating issues.
   

• Proven experience managing multiple diaries, ensuring efficient scheduling, prioritisation and responsiveness in a fast-paced environment.
• Strong senior stakeholder management skills, with the ability to confidently support Directors and build effective relationships across all levels of the business.
• Demonstrable experience coordinating events and travel, including logistics, agenda creation and end-to-end organisation.
• Excellent communication skills, both written and verbal, with the confidence to make decisions independently and represent stakeholders professionally.
• Highly organised with exceptional prioritisation skills, able to manage competing demands while maintaining accuracy and attention to detail.
• Ability to handle highly sensitive and confidential information with discretion and professionalism at all times.
• Proficient in Microsoft Office applications (including Outlook, Teams and Copilot), with strong administrative and systems capability.

 

No direct reports

We’d all like amazing work to do, and real work-life balance. That’s waiting for you at Sainsbury’s. Think about the scale it takes to feed the nation. The level of data, transactions and variety involved. Then you’ll realise this is a modern software engineering environment, because it has to be. We’ve made significant investment in the standards and principles that shape how we work. We iterate, learn, experiment and champion ways of working such as Agile, Scrum and XP. So you can look forward to exciting opportunities across everything from AI to reusable tech.

We are committed to being a truly inclusive retailer, so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new - whether that’s as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits. Here are some of them:
 
 Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury’s every Friday and Saturday and 15% off at Argos every pay day. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform.  
 
 Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme.
 
 Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave. 
 
 Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).

 

Please note, due to the volume of applications we receive, our roles may close early.