Managing Directors’ Personal Assistant

Role Overview:

A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs’ schedules while enabling them to focus on leadership and delivery across their regions.

This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels

General Responsibilities:

Executive Support

· Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements

· Act as the first point of contact, screening calls, emails, and correspondence

· Prepare agendas, presentations, reports, and briefing documents

· Take minutes in meetings and track actions to completion Coordination & Communication

· Liaise with internal departments

· Coordinate communication between senior stakeholders, external partners and clients

· Ensure smooth flow of information across the business Project & Operational Support

· Assist with coordination of key projects, deadlines, and deliverables

· Track progress on developments and management priorities

· Support with reporting on build progress, sales updates, operational KPIs and regional reports. Administrative Duties

· Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy.

· Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy.

· Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials

· Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary.

· Maintain accurate records and ensure all relevant documents are filed and accessible. Confidentiality & Discretion

· Handle sensitive information with the highest level of confidentiality

· Act with professionalism and integrity at all times

• PA experience at Director or Board Level

• Minute taking and Board pack preparation

• Written and Verbal Communication

• NVQ qualification

• Flexible and adaptable approach

Hill Expects Every Employee to:

• Work as one team across Hill, valuing collaboration and mutual support

• Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders

• Stay agile—be ready to adapt, problem-solve, and keep momentum in a changing environment

• Take pride in your work and aim to leave a lasting, positive impact in everything you do

• Understand and follow all company policies, completing required training

• Actively champion and demonstrate Hill’s values: Ambition, Collaboration, Impact, Agility

Apply today to find out more and for more project information