Executive Assistant & Household Manager

• →Manage and triage a busy professional inbox
• →Draft emails and correspondence for review and approval before sending
• →Manage business calendar coordination and scheduling
• →Coordinate all business travel logistics, including hotel bookings, airport transportation, and conference scheduling
• →Handle phone calls and time-sensitive one-time projects
• →Manage annual renewals and recurring administrative tasks
• →Conduct brief daily text check-ins (morning and end of day) to align on priorities and active tasks
• →Provide ongoing virtual support throughout the week via text-based communication

• Manage the family calendar, including integration with the Skylight calendar system
• Schedule medical, dental, and other personal appointments
• Schedule and coordinate routine maintenance for family vehicles (oil changes, inspections, etc.)
• Handle fueling and general cleanliness of family vehicles
• Track registration and insurance renewal timelines for vehicles and watercraft

• Coordinate and secure backup childcare when the family's regular sitter is unavailable
• Arrange childcare for date nights and other evening needs
• Plan and book childcare for family travel, including conference trips, and coordinate schedules, logistics, and any travel arrangements for the caregiver
• Maintain a vetted list of trusted sitters and backup care options
• Comfortable around the children and able to step in briefly when needed

• Develop weekly meal plans and grocery lists aligned with family dietary preferences
• Place grocery orders (Amazon Fresh, Whole Foods delivery, or in-store as needed)
• Prepare one simple slow-cooker or oven-ready meal per week, or coordinate a meal kit or prepared-meal alternative
• Dietary awareness: one parent avoids chicken, fish, pork, and ground beef (with exceptions) and is currently dairy-free; other family members eat everything; no major allergies

• Maintain household organization systems throughout the home
• Light daily tidying, including toys, dishes, surfaces, and dishwasher management
• Organize cubbies, pantry areas, and toy zones as needed
• Manage seasonal clothing transitions for children
• Shop for children's clothing and occasionally adult clothing based on family direction
• Coordinate event, holiday, and guest preparation, including holiday decorating
• Assist with packing before and unpacking and laundry after family travel
• Care for indoor plants
• Handle incoming mail and UPS drop-offs and pickups

• Manage running household supply lists and restock accordingly
• Manage household essential subscriptions, including paper goods, cleaning supplies, and pet supplies (via Amazon subscription)
• Handle returns, dry cleaning, and gift shopping
• Coordinate donation drop-offs to local charitable organizations

• Wash, fold, organize, and put away laundry for the household
• Change and launder bed linens on a regular schedule
• Maintain tidy, well-stocked laundry areas

• Feeding and care for the family's senior indoor cat
• Regular litter box cleaning and maintenance
• Clean up after pet messes as needed
• Schedule veterinary appointments
• Maintain pet supply inventory

• Serve as the primary point of contact for housekeeping and landscaping vendors
• Coordinate access, scheduling, and communication with service providers
• Assist with occasional outdoor space upkeep and organization

Please send a short intro letter telling us a bit about yourself and why this role is a great fit, along with an updated resume and three professional references with current contact information. Please note: this role requires a background check.

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