Executive Personal Assistant & Household Manager

For someone who thrives in this kind of environment, success can extend well beyond managing a household. There is genuine opportunity to grow into a broader right-hand role over time, with increasing ownership across the our personal lives and professional progression.

You are someone who sees what needs to happen and takes ownership of it.

You hold yourself to an exceptionally high standard, but you aren't afraid to make a mistake. You own it, learn from it, correct it, and move forward. You are resourceful enough to figure things out independently and discerning enough to know when something truly requires the principals' attention.

Trust and discretion are fundamental to this role. You understand the privilege that comes with working inside someone's home and personal life. You are protective of private information, thoughtful about boundaries, and naturally careful with what you see, hear, and share.

You also have a genuine heart for service. There is satisfaction for you in creating order, removing friction, and making someone's life easier. No task is beneath you, but you're equally capable of stepping back, seeing the larger picture, and improving the system behind it.

Above all, you bring a steady, capable presence. You can operate around ambitious, fast-moving people without becoming overwhelmed by changing priorities. You care about excellence, take pride in following through, and are willing to do what it takes to get something across the finish line.

• Own and proactively manage personal calendars, appointments, reminders, and personal commitments
• Coordinate closely with existing Executive Assistants to ensure professional and personal schedules work seamlessly together
• Anticipate scheduling conflicts and logistical needs before they become problems
• Assist with personal email and correspondence as needed
• Coordinate personal appointments, reservations, services, and other day-to-day logistics
• Manage personal bills, receipts, reimbursements, and expense organization
• Sort and manage mail, deliveries, packages, and important documents
• Maintain organized personal records and administrative systems
• Assist with thoughtful personal projects, gifts, reservations, and special occasions
• Provide logistical support for an elderly family member, including appointment coordination and occasional transportation
• Handle airport drop-offs and pickups as needed

• Coordinate with existing Executive Assistants on domestic and international travel logistics
• Prepare the household and principals for upcoming travel
• Manage packing and unpacking, wardrobe preparation, transportation, reservations, and other personal travel details
• Ensure the home, pets, vehicles, deliveries, and vendors are appropriately coordinated while the principals are away
• Occasionally travel domestically or internationally to provide on-site logistical support during important trips or events
• Anticipate needs at hotels, events, and destinations so travel feels seamless
• Prepare the home for a smooth return following travel

• Take ownership of the day-to-day operation, organization, and readiness of the home
• Conduct routine property walk-throughs and proactively identify maintenance or operational needs
• Maintain and continually improve household organization systems
• Coordinate daily household resets and prepare the home for cleaning staff
• Oversee housekeeping schedules and ensure household support occurs at appropriate times
• Perform light hands-on tidying as needed, including dishes, surfaces, and high-traffic areas
• Oversee closets, pantry, storage areas, seasonal décor, and other organizational projects
• Coordinate seasonal household needs and preventative maintenance
• Maintain a consistently polished, organized, welcoming environment

• Serve as the primary point of contact for household vendors, service providers, and contractors
• Coordinate housekeepers, landscaping, pest control, HVAC, security, specialty maintenance, and other home services
• Research vendors and contractors, obtain quotes, compare options, and make thoughtful recommendations
• Schedule repairs and oversee projects through completion
• Follow up proactively when timelines slip or work is incomplete
• Maintain records and schedules for recurring property maintenance
• Monitor major home systems and coordinate service when needed
• Ensure the property is secure, maintained, and ready whether the principals are home or traveling

• Prepare the home for guests, holidays, dinners, and private events
• Coordinate caterers, service providers, deliveries, and other event logistics
• Ensure guest spaces and entertaining areas are thoughtfully prepared
• Manage post-event household reset and vendor follow-up
• Help create an environment where the principals can entertain without personally managing the logistics

• Maintain pantry, refrigerator, household, personal-care, and general supply inventories
• Anticipate restocking needs rather than waiting for items to run out
• Manage household subscriptions and recurring orders
• Complete grocery shopping and coordinate specialty food orders
• Handle returns, exchanges, dry cleaning, alterations, gift shopping, and gift wrapping
• Run local errands and occasional longer-distance errands for specialty services
• Manage deliveries, packages, boxes, and household waste flow
• Coordinate occasional errands between the residence and nearby offices while maintaining clear boundaries between personal and professional operations

• Coordinate prepared dinners and other meal arrangements throughout the week
• Ensure simple, healthy grab-and-go breakfast and lunch options are available
• Maintain an organized pantry and refrigerator
• Keep track of grocery and household food needs
• Ensure the kitchen remains clean, stocked, and ready for daily use

• Manage household laundry
• Handle occasional ironing, steaming, and special garment care
• Prepare clothing and outfits for travel, events, or busy weeks as needed
• Maintain seasonal wardrobe organization and clothing rotations
• Rotate and maintain household linens
• Keep laundry areas organized and fully stocked

• Coordinate veterinary, grooming, and other pet appointments
• Maintain pet food, medications, and supply inventories
• Provide occasional feeding and let-outs during the workday as needed
• Coordinate closely with the household's established pet-care support
• Serve as backup pet/house-sitting support during travel when mutually agreed upon

• Coordinate routine service, maintenance, inspections, and repairs for household vehicles
• Track registration, insurance, and other vehicle documentation
• Coordinate fueling, cleaning, detailing, and vehicle readiness
• Ensure vehicles are prepared for upcoming trips, airport transportation, or events

Please submit a short intro letter, an updated resume, and three professional references with contact information to Sage Haus. Please note that this role requires a background check.

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