Administrative Assistant

PiarcoActive - Tempmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Ensures that all correspondence, written material, and documentation are prepared in a timely and appropriate manner for review and distribution to meet established deadlines.

Technical Tools

Administrative AssistantAdministration & Office Support

We are seeking to recruit a suitably qualified person to fill the position of:

Responsibilities

~1 min read

→Ensures that all correspondence, written material, and documentation are prepared in a timely and appropriate manner for review and distribution to meet established deadlines.

→Organizes and maintains departmental files and documents in electronic and/or hard copy format. Responds to all related requests and ensures these are directed to and coordinated with relevant team members.

→Reconciles, processes, and submits Invoices for approval in keeping with approved policies and procedures.

→Processes, tracks, and monitors all vendor invoices in SAP Application Software.

→Ensures compliance with relevant policies and procedures that govern procurement, including the preparation and organization of all required documentation.

→Assists with preparing and monitoring the Department’s Budget.

→Coordinates all employee related matters for all the members of the team, namely the scheduling of ground transportation and preparation of duty travel requirements.

→Prepares, coordinates, and maintains leave records, including vacation leave requests and approvals, and submits monthly leave liability reports to Human Resources.

→Prepares and submits approved payroll related reports to Human Resources in keeping with established deadlines.

→Procures and maintains departmental stocks and supplies.

→Organizes and coordinates meetings as directed, records and prepares minutes, and monitors completion and implementation of decisions and actions items.