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Tomjames3mo ago
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Administrative Assistant - Sales

United StatesUnited States·ChicagoPart-Timemid
Administrative AssistantAdministrative & OfficeAdministration & Office Support
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Quick Summary

Overview

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

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At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.
 
We currently have a part-time opening in our Chicago, IL office. Our position is for 15hours per week at $20.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required. 
  • Preparing for daily client visits
  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
  • Communicating with clients:
  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
  • Supporting the sales efforts of the sales professional by:
  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
  • Prospecting new clients using internet and social media applications
  • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
  • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
  • Maintaining a professional image to interface with corporate clients
  • Confident, independent worker
  • Strong communication skills (verbal, written, listening)
  • Excellent organizational skills
  • Outstanding time management skills
  • Professional customer service skills
  • Social Media savvy (especially on LinkedIn & Instagram)
  • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
  • Possesses basic accounting skills (such as balancing accounts)
  • Enjoys being flexible and multitasking
  • Motivated to tackle challenges
  • Yearns to work in a fast-paced team environment
  • Able to bend and lift 20 lbs.
  • Valid Driver’s License required (Exception: larger metropolitan areas)
  • Two years office-related experience is preferred.
  • Experience with a sales-oriented environment is a plus!

    • Location & Eligibility

    Where is the job
    Chicago, United States
    On-site at the office
    Who can apply
    US
    Listed under
    United States

    Listing Details

    Posted
    January 16, 2026
    First seen
    March 26, 2026
    Last seen
    May 14, 2026

    Posting Health

    Days active
    49
    Repost count
    1
    Trust Level
    22%
    Scored at
    May 14, 2026

    Signal breakdown

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