Administrative Assistant

United States·RichmondFull-timemid

Administrative AssistantAdministration & Office Support

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Overview

Sydnor Hydro, a UFT company is a construction and equipment supply company specializing in groundwater and wastewater systems and products. We serve federal, state,

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Administrative AssistantAdministration & Office Support

Sydnor Hydro, a UFT company is a construction and equipment supply company specializing in groundwater and wastewater systems and products. We serve federal, state, and municipal governments as well as industrial, commercial, and recreational customers throughout Virginia and in eastern North Carolina, South Carolina, and Maryland.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment. This position requires working in office in Richmond, VA, Monday – Friday 7am-4pm.

Answer and direct incoming phone calls and greet visitors professionally
Manage office correspondence, filing, and document organization
Schedule meetings, maintain calendars, and coordinate travel arrangements as needed
Order office supplies and ensure the office remains organized and well-stocked
Prepare reports, spreadsheets, presentations, and other business documents
Support leadership with various administrative projects and special assignment
Use company vehicles on occasion to deliver parts to customers

Reviewing hours submitted by employees
Coordinate with managers to resolve timesheet discrepancies

Enter job cost data into the accounting system and ensure accuracy
Support invoicing, purchase orders, and vendor documentation
Enter purchase orders

High school diploma or equivalent required
2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or a project-based environment
Valid driver’s license
Proficiency with Microsoft Office Suite, particularly Excel
Strong organizational, time management, and multitasking skills
Excellent verbal and written communication skills
High attention to detail and ability to maintain confidentiality
Team-oriented with a positive, customer-service mindset
A proactive attitude and willingness to jump in wherever needed
The ability to build positive relationships across all levels of the organization
Ability to work onsite 7am to 4pm

Nice to Have

~1 min read

Associate's degree
Experience with accounting software. Foundations is a plus
Experience with job costing or project accounting
Experience with timesheet management programs

$20-25 per hour

Pay will depend on education, experience, skills, and location. The posted range reflects our current expectations but may change.

Join our team to innovate the future of water and wastewater. You’ll collaborate with coworkers who are the best and the brightest, challenge yourself on exciting work, and help build the best water and wastewater platform company in the U.S.

Sydnor Hydro is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.