Administrative Assistant II - Shock Trauma

Under close supervision, provides mid-level administrative support to one or more managers. Duties may include receiving visitors, typing and filing, handling the mail, copying and faxing as necessary, processing invoices, scheduling internal meetings and preparing materials for meetings; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing. Provide general office support to staff and all internal customers. Demonstrates an ability to handle a number of activities effectively.
• Receives and distributes/routes incoming and outgoing mail. Provides support for mailings, coordinating bulk mailing processes as necessary. Accurately routes correspondence to the intended audience.
• Provides meeting support as needed to include scheduling, conference rooms, and handling associated logistics.
• Receives and/or directs office visitors; manage office telephones and responds to direct requests for information as appropriate to insure successful operations of office.
• Utilizes Microsoft Office suite and other technologies to effectively and efficiently perform duties and improve productivity.
• Composes correspondence and produces documents as directed utilizing technology to insure
• delivery of quality products.
• Accurately and effectively schedules travel arrangements for staff as directed.
• Edits and makes changes to transcribed medical reports as appropriate and necessary by the request of a physician who has originally dictated the notes.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED) required
• Two to three years related administrative experience; medical office experience is preferred.e
• Accurate typing and data entry skills
• Excellent organization skills
• Basic knowledge of software used by department
• Knowledge of general customer service practices
• Ability to deal effectively and diplomatically with team members and public
• Ability to work in a team environment
• Must be self-motivated and self-starter
  
  

Total Rewards
The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications.  University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits.