Veeva18d ago

Office Manager

Massachusetts - BostonFull-Timemid

Office ManagerAdministrative & OfficeAdministration & Office Support

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Quick Summary

Overview

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster.

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Office ManagerAdministrative & OfficeAdministration & Office Support

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Office Manager is responsible for maintaining Veeva’s Boston office to a very high standard of excellence. This role includes managing all day-to-day office processes, coordinating office events and maintaining the overall facility. This person must be detail-oriented, with strong customer service values, time management skills and the ability to work in a fast-paced environment.

This role will work with the Front Office Coordinator in Boston and report to the Sr. Director of Workplace and Facilities. This role is office-based in our Boston location.

In this role, you will elevate the daily office experience through meticulous attention to detail and proactive service. Your primary focus will be managing the physical workspace and office culture, ensuring a seamless flow of operations in a professional corporate setting

Hospitality & Employee Experience

Work with the Front Office Coordinator to serve as a primary point of contact for the Boston office, delivering a high-touch, concierge-level experience and fostering a welcoming, well-run workplace environment

Partner on new hire onboarding (desk setup, office tours, supplies, and access)

Manage office requests and resolve issues quickly and effectively

Office Operations

Partner with property management, facilities, and IT to resolve issues, maintain seamless operations, and uphold a high standard of workplace quality that enables employees to do their best work

Oversee day-to-day office operations, including vendors, stocking supplies, and space management

Manage small projects and office-related budgets

Food & Beverage

Coordinate office meals and snacks, ensuring quality, variety, and smooth execution

Manage vendor relationships, ordering, and budgets

Events & Engagement

Plan and execute internal events and meetings with a high level of professionalism

Manage logistics including space, AV, catering, and materials

Partner with teams to envision and plan engaging in-office experiences

Safety & Compliance

Maintain a safe, secure, and compliant workplace environment

Manage office access and badging processes

Support health, safety, and environmental initiatives (including ISO standards)

2+ years of Office or Facilities Management experience

A background in high-end hospitality, premium property management, events or professional workplace services

Exceptional communication skills and a polished, professional demeanor

Strong organizational skills with the ability to manage multiple vendors and projects simultaneously

A "no task is too small" attitude coupled with the ability to think strategically about the workplace

Ability to work in the Boston office five days a week

Experience working at a technology company or hospitality role

Experience with small office construction projects

Understanding of Google applications

Health and Safety and Environmental experience

Medical, dental, vision, and basic life insurance

Flexible PTO and company paid holidays

Retirement programs

1% charitable giving program

Base pay: $70,000 - $85,000

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.