Administrative Assistant - Physical Therapy Department

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100-degree programs through its Schools of Business, Communications, Computing & Engineering, Education, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 20 Division I teams have achieved remarkable success, boasting national and conference titles - including a 2023 NCAA national championship win in men's ice hockey, a trip to the Sweet 16 for our women's basketball team and NCAA Tournament appearances by many of our programs. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities.

The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and recently opened South Quad with three state-of-the-art buildings.

As Quinnipiac grows, the university remains guided by the core values that define our community and shapes the experience of every student and employee.

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner.
• We passionately care about our community. Everyone should feel welcome and valued.
• We boldly shape our university's future. We will forge a path of impact together.

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

• Maintain phone coverage and greet visitors and students, take messages, relay information and answer questions within scope of knowledge and authority.
• Perform word processing duties such as correspondence, meeting minutes, reports, grants, forms, examinations and memos. Edit work for accuracy, format, spelling, punctuation and construction. Assure timely completion of all material.
• Organize and maintain a filing system for all programs, faculty and internal student records assuring rapid retrieval of all materials.
• Prepare various reports including gathering data and setting up format.
• Maintain computer database consisting of student records, test pools/keys, graduate surveys, handbooks, and orientation materials using selected College software.
• Review and route incoming mail for appropriate distribution and action.
• Process purchase requisitions and requests for payment. Assist in monitoring department budgets and expenditures.
• Arrange conferences, meetings and travel arrangements as required, notify participants and prepare required materials.
• Assist in supervision of student workers in area.
• Other clerical duties as assigned.

• High School Diploma or GED required.

• Previous experience in an administrative office support role requiring strong customer service and interpersonal skills.
• Ability to interact professionally with students, faculty, staff, and visitors.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience preparing correspondence, reports, meeting minutes, and other business documents.
• Strong proofreading, editing, and data-entry skills with attention to detail and accuracy.
• Ability to organize, maintain, and retrieve confidential files and records.
• Experience working with databases and computerized recordkeeping systems.
• Ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision.
• Experience processing purchase requisitions, invoices, payment requests, or budget-related transactions preferred.
• Ability to coordinate meetings, events, and travel arrangements.
• Demonstrated organizational and problem-solving skills.
• Experience supervising, training, or providing guidance to student workers or support staff is a plus.
• Proven ability to collaborate effectively with individuals from varied backgrounds.