Administrative Coordinator III (Hybrid) - Neurology

Washington University Medical Campusmid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Provide program/project support for research, administrative and/or academic activities. Coordinate and provide oversight for complex projects. Manage or coordinate departmental activities, e.g.

Requirements Summary

Job Location/Working Conditions: Normal office environment. Physical Effort: Typically sitting at a desk or table.

Technical Tools

Administrative CoordinatorAdministration & Office Support

SAINT LOUIS, MO 63110

Provides administrative program support for department or program areas.

Responsibilities

~2 min read

→Provide program/project support for research, administrative and/or academic activities.
→Coordinate and provide oversight for complex projects.
→Manage or coordinate departmental activities, e.g. personnel and payroll records, purchasing functions, etc.
→Ensure inquiries are addressed and resolved.
→Regularly handle confidential or sensitive information; draft and finalize letters, email messages and other communications.
→Initiate, write, create and edit/review various communications such as newsletters, event schedules, marketing materials, departmental information, program literature and mailings; use desktop publishing software to lay out document; coordinate the printing, publishing and distribution process.
→Plan and coordinate meetings and events, including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event.
→Manage event budget.
→Manage fiscal activities related to program; draft annual budget, track expenditures run and analyze reports; oversee accounts payable and purchasing duties for department; perform or oversee all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
→May coordinate submission of research proposals/grants; compile, monitor, review and analyze grant spending.
→Guide production, formatting and quality of all publications, presentations and related materials.
→May schedule courses, classrooms and laboratories; serve as primary student/parent contact, answer general questions, provide solutions and referrals for questions and problems; serve as liaison to and assist faculty; coordinate faculty recruitment efforts, assist with tenure review process, faculty reviews, faculty records, etc.
→Maintain student record files utilizing databases; respond to inquiries from students; maintain online grade records; may review student academic record, transcripts, review requirements, meet with prospective students and families, prepare admission documents and letters.
→Provide administrative support, including complex calendar scheduling, appointments, travel and engagements.
→Perform other duties as assigned.

Job Location/Working Conditions:

Normal office environment.

Requirements

~1 min read

High school diploma or equivalent high school certification or combination of education and/or experience.

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Administration And Office Support (5 Years) Relevant Experience (2 Years)

Not Applicable Administrative Support, Computer Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Office, Office Organization, Office Procedures, Teamwork, Working Independently

A driver's license is not required for this position.

About the Role

~1 min read

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Bachelor's degree

G09-H

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

What We Offer

~1 min read

Personal

✓Up to 22 days of vacation, 10 recognized holidays, and sick time.

✓Competitive health insurance packages with priority appointments and lower copays/coinsurance.

✓Take advantage of our free Metro transit U-Pass for eligible employees.

✓WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

✓Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

✓We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

✓WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.