Administrative Assistant

We are seeking a highly organized, detail-oriented Administrative Assistant to provide administrative and operational support to our leadership team and staff. This position is ideal for a professional who enjoys keeping an office running smoothly, managing multiple priorities, and providing outstanding customer service.

The successful candidate is proactive, resourceful, dependable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality.

As the Administrative Assistant, you will play a key role in supporting daily office operations and ensuring an efficient, organized, and welcoming environment for staff, visitors, and community partners.

• →Manage calendars, appointments, meetings, and scheduling.
• →Prepare meeting agendas, materials, and minutes.
• →Answer and direct phone calls, emails, and visitors professionally.
• →Draft, proofread, and format correspondence, reports, presentations, and other documents.
• →Maintain confidential records and sensitive information.
• →Coordinate mail operations, office supplies, purchasing, and vendor relationships.
• →Process invoices, purchase requests, and expense documentation.
• →Organize and maintain electronic and paper filing systems.
• →Assist with planning meetings, trainings, board events, and special projects.
• →Track deadlines and follow up on assignments to ensure timely completion.
• →Serve as a welcoming and professional point of contact for staff, clients, vendors, and community partners.
• →Assist with facility coordination and general office organization.

• Ability to sit, stand, and use a computer for extended periods.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to travel locally for occasional meetings, events, and office-related errands.

• High School Diploma or equivalent.
• Three (3) to five (5) years of administrative, office support, customer service, or related experience.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Reliable transportation for occasional work-related errands.

• Experience supporting senior leadership.
• Experience with Adobe Acrobat.
• Experience with databases, CRM systems, or donor management software.
• Experience working in a nonprofit or mission-driven organization.

The ideal candidate will:

• Be highly organized, accurate, and detail-oriented.
• Take initiative and proactively solve problems.
• Demonstrate professionalism, discretion, and sound judgment.
• Communicate effectively with individuals at all levels of the organization.
• Work independently while also contributing as a collaborative team member.
• Thrive in a fast-paced environment with changing priorities.
• Consistently follow through on assignments and responsibilities.
• Deliver exceptional customer service to both internal and external stakeholders.

Full time