Administrative Assistant

United States·Billingsmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Position Summary: This position relieves the Executives of administrative functions in order to increase the time they have available for executive level functions.

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Administrative AssistantAdministration & Office Support

What We Offer

~1 min read

✓Assists with appointment scheduling and calendar management for Senior Level management

✓Coordinates arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings, provide catering needs as required

✓Works on a variety of special projects as needed with multi-tasking as necessary

✓Takes initiative, uses good judgment, understands deadlines and carries multiple projects through to completion with much interruption

✓Works independently under general direction while prioritizing work

✓Assists in coordinating a variety of monthly and quarterly local and branch award programs

✓Involvement in upkeep of the Company intranet and external website

✓Greets guests, maintain reception area and main conference room appearance

✓Answers overflow of switchboard calls

✓Demonstrates accurate knowledge of services of the Company and provide information by answering questions and requests

✓Develops and maintains effective working relationships with Management and Support Center staff

✓Maintains a high degree of confidentiality at all times due to access to sensitive information

✓Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department

✓Follows all Medicare, Medicaid, and HIPAA regulations and requirements

✓Abides by all regulations, policies, procedures and standards

✓Performs other duties as assigned

Responsibilities

~1 min read

→Maintains positive internal and external customer service relationships
→Maintains open lines of communication
→Plans and organizes work effectively and ensures its completion
→Meets all productivity requirements
→Demonstrates team behavior and promotes a team-oriented environment
→Actively participates in Continuous Quality Improvement
→Represents the organization professionally at all times

Requirements

~1 min read

High School diploma or equivalent
Two years of administrative and caregiver experience
Ability to handle confidential aspects of the role
Good command of Microsoft Office Suite (Word, Excel, PowerPoint)
Strong oral and written skills
Assesses work load and re-prioritize as needed, handling multiple task under tight deadlines
Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
Interacts professionally with all levels of management and staff

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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