Assist World
Assist World2mo ago
USD 500–700/yr

Virtual Assistant Admin / Social Media & Brand Support for Luxury Jewelry Retail

PhilippinesPhilippinesRemotemid
Administrative & OfficeVirtual AssistantAdministration & Office Support
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Quick Summary

Overview

We are seeking a highly organized, detail-oriented, and professional Virtual Assistant to support daily operations, client communication, and executive scheduling.

Key Responsibilities

Client Communication ● Monitor and respond to all incoming emails in a timely and professional manner ● Draft and send client quotes for custom designs and special orders ● Follow up with customers regarding custom pieces, approvals, and timelines ●…

Technical Tools
google-workspace
We are seeking a highly organized, detail-oriented, and professional Virtual
Assistant to support daily operations, client communication, and executive scheduling.
This role is ideal for someone who thrives in a fast-paced luxury environment and
understands the importance of discretion, organization, and refined communication.

Role Overview
The Virtual Assistant will provide administrative and client-facing support to the Head
Designer and leadership team, ensuring seamless communication, appointment
coordination, and timely follow-ups.

Key Responsibilities

Client Communication
● Monitor and respond to all incoming emails in a timely and professional manner
● Draft and send client quotes for custom designs and special orders
● Follow up with customers regarding custom pieces, approvals, and timelines
● Provide updates to clients on jewelry repairs and order status
● Maintain a polished, luxury brand tone in all correspondence

Calendar & Appointment Coordination
● Manage and coordinate the Head Designer’s calendar
● Schedule custom consultations (in-store and virtual)
● Confirm appointments and send reminders to clients
● Ensure all consultation notes and files are properly organized

Quoting & Administrative Support
● Assist in preparing and organizing custom design quotes
● Track outstanding quotes and follow up appropriately
● Maintain client records and documentation
● Support workflow organization between sales and production

Social Media & Brand Support
● Assist with social media scheduling and posting
● Help draft captions and content ideas
● Respond to direct messages and inquiries professionally
● Support basic content organization and campaign planning
  • Exceptional written communication skills
  • Highly organized with strong attention to detail
  • Comfortable managing executive calendars
  • Experience in luxury retail, jewelry, or hospitality preferred
  • Professional, discreet, and trustworthy
  • Tech-savvy (Google Workspace, Shopify, social media platforms)
  • Able to work independently and meet deadlines
  • Flexible remote work environment
  • Opportunity to work within a growing luxury brand
  • Creative involvement in custom design processes

    • Location & Eligibility

    Where is the job
    Philippines
    Remote within one country
    Who can apply
    PH
    Listed under
    Philippines

    Listing Details

    Posted
    March 2, 2026
    First seen
    March 26, 2026
    Last seen
    May 13, 2026

    Posting Health

    Days active
    47
    Repost count
    0
    Trust Level
    51%
    Scored at
    May 13, 2026

    Signal breakdown

    freshnesssource trustcontent trustemployer trust
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    Assist World
    Assist World
    lever
    Employees
    5
    Founded
    2022
    Domain
    assistworld.com
    Jobs
    View 93 jobs
    View company profile

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    Assist WorldVirtual Assistant Admin / Social Media & Brand Support for Luxury Jewelry RetailUSD 500–700
    Apply Now