Automotive Production Administrative Assistant

Canada·Halifaxmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Provide day-to-day administrative support to the Automotive Production team. Maintain accurate vehicle and production information using Google Sheets and internal systems. Track vehicle movement,

Technical Tools

Administrative AssistantAdministration & Office Support

We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game?

Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning.

Named five years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50™ and Fast 500™ lists, we’re looking to add curious, hard-working, and driven individuals to our growing team.

Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the Role

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We are looking for an Automotive Production Administrative Assistant to support the day-to-day operations of our Production team in Halifax. This role will work closely with our Production and Operations teams to keep vehicle workflows organized, production information accurate, and automotive operations running smoothly.

The successful candidate has previous automotive experience, is highly organized, detail-oriented, and comfortable working in a fast-paced, hands-on environment. You’ll be responsible for supporting the administrative side of vehicle production across our Halifax and OPENLANE locations.

Responsibilities

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Provide day-to-day administrative support to the Automotive Production team.
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Maintain accurate vehicle and production information using Google Sheets and internal systems.
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Track vehicle movement, production status, and vehicle-related operational data.
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Coordinate with Production, Operations, and other internal teams to ensure vehicle information is accurate and up to date.
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Organize and maintain digital and physical vehicle and production documentation.
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Assist with reporting, data entry, and tracking of production metrics.
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Identify and follow up on discrepancies or missing vehicle information.
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Support vehicle movement and administrative processes between the Halifax and OPENLANE locations.
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Take on additional administrative tasks and projects as needed to support the Production team.

Nice to Have

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What We Offer

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✓Backfill, Permanent Full-Time

✓Wage: $18.25 per hour

✓Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1.

✓Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.