Executive Assistant to the VP

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Under general supervision, the Executive Assistant to the Vice President supports executive operations through confidential administrative coordination, meeting and calendar support, financial transaction processing, recruitment coordination, front office operations, and Risk Management assistance while contributing to special projects, business continuity efforts, and division-wide administrative services.

• Coordinates and schedules meetings, prepares and compiles meeting materials, and drafts and finalizes correspondence and memoranda.
• Reviews and processes forms and documents requiring executive signature, including confidential materials related to employee relations, collective bargaining, legal matters, and budgetary issues.
• Generates and tracks all requisitions, chargebacks, P-Card purchases, and various financial-related transactions.
• Supports the Risk Management & Insurance department in various tasks such as processing legal holds, vendor certificates of insurance, and various campus insurance needs.
• Provides general front office and administrative support such as reception duties, mail distribution, ordering supplies, and other similar tasks.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser:  https://mycsun.box.com/s/kx8f53qgabb6jfjsv3j54fukkmjq3po6

• Equivalent to graduation from an accredited four-year college or university.
• Equivalent to three years of full-time, relevant, progressively administrative experience.

• Demonstrated knowledge of executive-level administrative operations, including coordinating complex calendars, preparing meeting materials, drafting professional correspondence, and handling confidential information related to employee relations, legal matters, collective bargaining, and budgetary issues with a high degree of discretion and professionalism.
• Strong organizational, communication, and interpersonal skills with the ability to coordinate executive recruitment activities, support candidate communications, manage multiple priorities simultaneously, and maintain accuracy and confidentiality while working in a fast-paced administrative environment.
• Working knowledge of administrative and financial support functions, including travel coordination, calendar maintenance, requisition processing, procurement card transactions, invoice requests, hospitality documentation, and journal entries, with the ability to maintain accuracy and organization across multiple departments and priorities.
• Strong customer service, organizational, and problem-solving skills with the ability to provide front office support, coordinate special projects, provide direction to student assistants, maintain office operations, and effectively communicate with campus partners in a professional and service-oriented manner.

• Applications received through June 10, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

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