Executive Assistant, Asset Management

We are a diverse team of free thinkers, and fast movers united to help investors and creators energize the global economy. We are looking for individuals who thrive in a culture of builders and overachievers and embrace high performance, transparent feedback, and a mission-first approach. Our culture shapes our way of working and gets us where we want to be.

• Seek Excellence.
• Be Selective To Be Effective.
• Be Highly Aligned, Loosely Coupled.
• Disagree Transparently.
• Encourage Independent Decision-Making.
• Build Dream Teams.

We are looking for an Executive Assistant to support a few members of our Asset Management Senior Team. Responsibilities include coordinating with clients, managing calendars, liaising with vendors, managing the flow of information, and streamlining expense reports, event planning and other back-office tasks. To be successful in this role, you should be well-organized, have excellent time management skills, and be able to act with good judgment with minimal guidance. The ideal candidate is excited about contributing to the team’s success by solving problems, being collaborative, and demonstrating intellectual curiosity.

• →Act as the point of contact for a few Senior Leaders and team among executives, employees, clients, and other external partners 
• →Maintain calendars by screening for double bookings and setting up meetings 
• →Manage information flow in a timely and accurate manner 
• →Track third party costs, following up internally with legal for contract review/signature 
• →Process expense reports 
• →Screen and direct phone calls 
• →Make client entertainment arrangements 
• →Make travel and accommodation arrangements 
• →Ad hoc projects (Ex: printing materials for in-person meetings, assisting with catering orders, etc.)

• 2+ years of administrative experience
• Bachelor’s Degree
• Extensive MS Office, Google Suite, and PPT knowledge
• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Experience managing calendars, booking travel, and processing expenses for multiple executives   
• Must be in New York and able to come into office 3 days a week 
• High degree of discretion and confidentiality