Executive Assistant

Executive Personal Assistant to the COO

 Monaco
Reporting to: Chief Operating Officer

Overview

We are seeking a highly organized, discreet, and proactive Executive Personal Assistant to provide high-level support to the Chief Operating Officer (COO).

This is a key role within a fast-paced, international environment, requiring strong judgment, attention to detail, and the ability to manage multiple priorities with professionalism and discretion. The successful candidate will act as a trusted partner to senior leadership, ensuring efficiency in both business and selected personal matters, while also contributing to the coordination and delivery of key projects.

Key Responsibilities

Support to COO 

* Complex calendar and meeting management across multiple time zones
* Coordination of internal and external meetings, including senior stakeholders
* International travel planning and logistics
* Preparation of presentations, reports, and briefing materials
* Acting as a gatekeeper and liaison with internal teams and external partners
* Tracking key action points and supporting execution of strategic priorities
* Managing communications on behalf of the COO

*Support to CEO (Secondary Focus)*

* Management of selected professional commitments and scheduling
* Coordination of travel and logistics
* Assistance with personal administration where required
* Close collaboration with the CEO’s existing Personal Assistant to ensure seamless support
* Handling confidential matters with the highest level of discretion *Special Projects & Coordination*

* Supporting the planning, coordination, and execution of ad hoc strategic and operational projects
* Acting as a central point of coordination across teams to ensure timelines and deliverables are met
* Preparing project updates, summaries, and follow-ups for senior leadership
* Conducting research and compiling information to support decision-making
* Bringing structure and organization to evolving or cross-functional initiatives

Profile & Experience

* Proven experience as an Executive Assistant / Personal Assistant at C-level
* Experience in an international or fast-paced environment is highly desirable
* Exposure to project coordination or project management is a strong advantage
* Exceptional organizational and multitasking skills
* Strong written and verbal communication skills (English required; French and/or Italian a plus)
* High level of discretion and professionalism
* Ability to anticipate needs and work independently
* Strong proficiency with Microsoft Office and scheduling tools

Personal Attributes

* Calm, solution-oriented, and adaptable
* Strong sense of ownership and accountability
* Excellent interpersonal skills and ability to build trust with senior stakeholders
* Highly detail-oriented with strong follow-through

What We Offer

* A position working closely with senior leadership in an international environment
* Exposure to high-level business operations and decision-making
* A dynamic and professional workplace
* Competitive compensation aligned with the Monaco market

Additional Notes

* This role is based in Monaco and requires full-time on-site presence.
* Remote working (work from home) is not standard practice for this position and will only be considered under exceptional circumstances, subject to prior approval.
* Flexibility outside standard working hours may be required given the international scope of the role.

It is our expectation that the post holder upholds, demonstrates and lives up to our company values and works diligently towards our strategic goals and objectives, underpinned by our 5 pillars (Sustainable Growth, Business Efficiency, Trusted Partner, Culture, and Environment, Social & Governance) and that they do so with integrity and professionalism. 

Hill Robinson believes diversity drives innovation. We are proud to be an equal opportunity employer and welcome applications from candidates of all genders, ethnicities, abilities, backgrounds, and life experiences. Our commitment is to create an inclusive workplace where every individual feels respected, valued, and empowered to thrive.

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