Senior Administrative Assistant

This role sits within ICONIQ Venture & Growth, which partners with founders defining the future of their industries to transform the world. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.

• →Manage complex, high-volume calendars across multiple time zones, ensuring priorities are clear and schedules run smoothly
• →Coordinate domestic and international travel, often on short timelines
• →Support day-to-day operations of the Partner, ensuring seamless execution of meetings and activities
• →Maintain and organize data across systems, including contact management and tracking interactions and initiatives
• →Collaborate closely with the Growth Support Team and colleagues across the firm
• →Improve administrative processes by building systems that enhance efficiency and organization
• →Assist in planning and executing internal and external events
• →Manage expense reporting, including receipt collection and monthly submissions

• 2+ years of experience in an administrative support role
• Experience in private equity, investment banking, or consulting environments is a plus
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication skills and ability to work with stakeholders at all levels
• High level of discretion, professionalism, and sound judgment
• Proactive, solutions-oriented mindset with strong attention to detail
• Experience with Microsoft Office required; familiarity with Salesforce or project management tools is a plus
• Interest in using technology and tools to improve workflows and productivity

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.