Administrative Assistant

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Administrative Assistant for the United Master Executive Council (MEC) Office in Rosemont, IL representing the 18,800 pilots flying for United.  The Administrative Assistant provides general administrative support to successfully meet the United Master Executive Council’s (MEC’s) goals and initiatives in the areas of MEC office workflow, UAL MEC meetings and events, expense reporting, and provides timely backup support to ensure that administrative workflows and assignments are completed promptly and effectively. 

Working closely with the Office Supervisor and colleagues, they provide direct administrative support for events, meetings, and Committees, as assigned; and, provides Committee, Event Planning, and Reception backup support as often as needed.  They will also assist in other committee support as assigned by Supervisor. 

ALPA is a member-driven, staff supported, union with two internal professional unions.

• High school diploma or the equivalent combination of education and experience.
• Two (2) years of related experience, three (3) or more years preferred; or, the equivalent combination of education and experience.
• Experience with proofreading and editing preferred.
• Proficiency on personal computers and word-processing packages, specifically Microsoft 365.
• Solid writing and communication skills, as well as effective interpersonal skills, diplomacy, and tact to work with all levels of employees, management, and membership.
• Must be able to push, pull, and/or lift up to fifty (50) lbs. without assistance.
• Software:  Microsoft Excel, Word, PowerPoint, and SharePoint required.  Others may be a plus.
• Able to work flexible schedule on short-notice as needed.

Note:  The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. 

Constantly operates a computer.  Regularly required to maintain a stationary position, move about the office and the local metropolitan area, determine what others have said or written, and constantly converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office.  May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack and/or move the shipping cases.

Required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to fifty (50) pounds (lbs.).  Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs.  (Assistance may not always be available.)

PROJECTED ANNUAL SALARY RANGE:  $48,204.00  –  $64.402.00