House Manager | Personal Assistant

Private Household | San Francisco Bay Area, CaliforniaSchedule: Monday through Friday, with occasional weekend needsCompensation: $160,000+ base salary, plus full benefits

A private, well-established family in the San Francisco Bay Area is seeking an experienced and polished House Manager | Personal Assistant to serve as the right hand. The role spans multiple Bay Area properties and touches everything from vendor coordination and property walkthroughs to errand management, household stocking, vehicle maintenance, and select personal assistant tasks. The primary focus of the role is the day-to-day operation and maintenance of the homes, with a blend of hands-on household management and personal assistant responsibilities. It requires someone who can move fluidly between the detailed work of daily household operations and the bigger-picture thinking of someone who can take ownership of the household's operations and keep things moving smoothly.

The ideal candidate is proactive, kind, and a strong communicator who gets ahead of issues before they become problems. Careful listening is particularly important in this role; the family values someone who pays attention, understands what is being asked, and follows through thoughtfully. This is not a high-visibility or social role; the family entertains rarely, values their privacy deeply, and simply wants their homes running smoothly and their lives well-supported behind the scenes. How you show up and represent this family, with vendors, with the family office, and with anyone you encounter on their behalf, matters just as much as what you get done.

This is an excellent opportunity for someone with a strong foundation in private household operations who enjoys being hands-on and wants to own the day-to-day running of a household.

Responsibilities

• Serve as the primary point of contact for all household operations across multiple Bay Area properties, with visits to each property on a regular basis.
• Walk properties routinely to identify and address maintenance issues before they escalate.
• Manage all vendor relationships, including scheduling, coordination, and on-site oversight for maintenance, repairs, and inspections.
• Coordinate maintenance projects and remain closely involved through construction and renovation cycles, ensuring vendors and contractors stay organized and the family is kept appropriately informed.
• Help develop, organize, and maintain household maintenance manuals, property information, and operating systems.
• Oversee annual maintenance contracts and ensure all household systems are serviced and running properly.
• Manage household stocking, including pantry, supplies, and household products across all properties.
• Manage household laundry logistics, dry cleaning, and personal errands as needed.
• Oversee and coordinate with the household's Housekeeper across all properties.
• Manage vehicle maintenance, service scheduling, and cleaning.
• Handle practical day-to-day personal assistant tasks and incidental requests, including appointment scheduling, errands, taking vehicles in for service or car washes, picking up and dropping off dry cleaning, and other household or personal needs as they arise.
• Manage incoming mail and packages.
• Prepare and distribute a weekly household report each Wednesday outlining the week ahead.
• Maintain household systems and smart home platforms, with willingness to learn Nines or Notion if not already familiar.
• Communicate proactively with both the principals and the family office on an ongoing basis, including regular one-on-ones with both parties.
• Listen carefully to requests and priorities, clarify when needed, and ensure follow-through without requiring repeated direction.
• Occasional travel to additional family properties may be requested.

Qualifications

• 5+ years of experience working as a House Manager, Estate Manager, or Senior Personal Assistant in a private household setting.
• Strong experience with the hands-on operation and maintenance of private residences, including vendor coordination and property oversight.
• Warm, professional, and service-minded, with a natural ability to represent a family with care and discretion.
• Strong vendor management skills with a calm, respectful approach.
• Experience coordinating maintenance projects, contractors, or construction/renovation cycles is highly valued.
• Highly organized and proactive, with excellent follow-through and the ability to anticipate needs before being asked.
• Able to confidently run day-to-day household operations independently while remaining collaborative and receptive to direction.
• Strong written and verbal communication skills.
• Comfortable working independently across multiple properties with minimal oversight.
• The right candidate will bring a balance of experience and humility, with a hands-on, team-oriented approach rather than an overly executive or hierarchical mindset.
• Familiarity with household management platforms such as Nines or Notion is a plus.
• Must have a reliable vehicle and a valid driver's license; mileage reimbursement provided.
• Must be local to the San Francisco Bay Area.
• Absolute discretion and respect for the family's privacy is non-negotiable.

Compensation & Benefits

• $160,000+ base salary, depending on experience
• 100% Medical, Dental, Vision and more
• 401k with a strong employer match
• Paid vacation, sick days, and holidays
• Mileage reimbursement
• Household work credit card provided

DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.

Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.

We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.