Administrative Assistant (Maintenance) - (Full Time)

We are looking for a proactive and detail-oriented Administrative Assistant to join our Maintenance team. 

Key Responsibilities:

• Receive and record maintenance requests, ensuring accurate and detailed information is provided.
• Update and maintain information records.
• Conduct a thorough assessment of requests and route them to the appropriate personnel.
• Efficiently plan and organize technician routes.
• Coordinate schedules and plan work orders to ensure optimal execution efficiency.
• Monitor the progress of ongoing maintenance tasks, ensuring deadlines are met.
• Negotiate deadlines.
• Propose and implement improvements to the maintenance coordination process for increased efficiency and customer satisfaction.
• Ensure excellence in customer service.
  

Requirements:

• Previous experience in administrative roles, preferably in Property Management, Facilities, or related fields.
• Strong organizational skills, attention to detail, and ability to handle multiple priorities.
• Excellent communication skills for interaction with suppliers, customers, and internal teams.
• Basic to intermediate knowledge of Excel and management platforms (e.g., Hive, Pipefy, Fixflo, Freshdesk).
• Proactivity, problem-solving mindset, and ability to work independently and collaboratively.
  
• Advanced English (mandatory)

Desired Soft Skills:

• Attention to Detail: Ability to thoroughly review information and ensure data accuracy.
• Organization: Skill in organizing work and prioritizing tasks in a dynamic environment.
• Proactivity: Initiative to identify issues and propose solutions proactively.
• Customer Focus: Commitment to high-quality service, understanding, and meeting client needs.
• Resilience and Flexibility: Capacity to handle changes and challenges with a positive approach.
• Teamwork: Ability to collaborate across departments and foster a productive work environment.

Benefits

• Gewardz – after 6 months
• Wellhub – after 1 year
• Leevin Milestones – recognition for length of service starting from 2 years
• 30% discount on Leevin short-term accommodations
• GP discount
• Discount on English courses
• Discounts at partner restaurants and pubs
• Discounts on health and wellness services with Leevin Group partners

Join our team and grow your career in a supportive and dynamic environment. If you're eager to contribute to an essential part of our business and build a foundation for your future 🚀.