Administrative Assistant (Rochester, NY)

P&CG provides a variety of commercial construction services to support our clients, primarily in the utility industry. Our KBH Environmental (KBHE) business specializes in providing a wide range of environmental services. We focus on spills in the energy industry and asbestos abatement. Our diverse team of creative problem solvers is dedicated to completing each project safely, reliably, and with the compliance protocols our customers have come to value.

Position Summary:
Our Administrative Assistant is responsible for providing administrative support to the KBH Environmental business, including, but not limited to supporting team members, maintaining accurate time records, managing the billing process on assigned work, materials tracking, interacting with customers, and other tasks as needed.

Specific Duties:

• Provide supportive role to project teams and field personnel with processing of timesheets, daily job briefs, writing communications, notices and other routine paperwork as required.
• Maintain accurate project documentation to support billing on spills and other emergency work carried out by the company.   
• Serve as a liaison between clients and internal teams, ensuring clear communication and addressing client inquiries or concerns in a timely manner.
• Facilitate the permitting process and ensure compliance with relevant regulations and standards as required for planned work.
• Coordinate the allocation of resources, including personnel, equipment, and materials, to support efficient project operations.
• Work with DEC and clients to ensure accurate closure documentation submitted.
• Knowledge of bidding systems, and compilation of required documentation for bidding work.
• Work with KBHE leadership and the company’s accounting department to ensure billing is completed in a timely manner and that budgets, forecasts, job costing, and all other accounting is up to date.
• Ensure accurate allocation and approval of invoices. 
• Maintain employee training schedules and Company Licenses and Certifications to ensure compliance.
• Collaborate with Safety team to implement and maintain rigorous safety protocols, ensuring a safe working environment for all team members.
• Issue and request purchase orders for invoicing.
• Provide corporate support for various Environmental conferences.
• Other duties as assigned.

Qualifications:

• High School Diploma or GED and a minimum of three (3) years of relevant administrative experience; familiarity with environmental containment and remediation work a big plus
• Strong interpersonal and organizational skills
• Attention to detail and high level of accuracy
• Ability to exercise independent judgment to identify and solve problems in a timely manner
• Ability to manage shifting priorities
• Must maintain confidentiality and ensure all documentation is securely stored
• Strong computer skills
• Legal knowledge a plus

Compensation:

• $28.00-$35.00 per hour based on experience

Benefits:

• Paid holidays
• Paid time off
• Health, dental & vision insurance
• Employee Assistance Program
• 401(k) plan with employer match
• Prescription eyewear coverage
• Annual boot allowance
• Employee referral program

P&CG is an Equal Employment, Affirmative Action Employer and a member of E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. 

Any offer of employment is contingent upon passing a DOT Physical, drug screen, background check, and driver's license check. Candidates must maintain passing results throughout the term of employment with P&CG.