Office Manager

About Us 

Maybell Quantum is redefining the future of computing. As a venture-backed quantum hardware innovator experiencing rapid growth, we're building technology that will transform industries for decades to come. Quantum computers will be as transformative to the next 30 years as the internet was to the last 30. Our team is creating the hardware foundation to make this revolution possible. 

We are building the cryogenic infrastructure that enables the quantum computing industry. Our dilution refrigerators power some of the world’s most advanced quantum systems, supporting leading quantum computing companies, national laboratories, and research institutions. 

Position Overview 

We are seeking a reliable and organized Office Manager to support the daily operations of our office. This role is essential in keeping the workplace running smoothly and ensuring employees and visitors have what they need to be productive. The ideal candidate is proactive, detail-oriented, and enjoys helping teams stay organized in a fast-paced environment. This role is onsite Monday–Friday, 8:00 AM–4:00 PM and offers the opportunity to grow into broader workplace operations, facilities, or business operations responsibilities as Maybell continues to scale.

Key Responsibilities 

Office & Facilities Operations 

• Serve as the main point of contact for all visitors to the office, building management, and vendors
• Maintain a clean, organized, and well-stocked office environment
• Order and manage office supplies, kitchen supplies, and general inventory for our two office locations
• Coordinate mail, packages, and shipping logistics
• Coordinate office maintenance, repairs, and service appointments
• Ensure safety, cleanliness, and functionality of the office environment 

Employee Experience 

• Help coordinate team lunches, celebrations, and office events
• Support onboarding logistics for new employees (workspace setup, supplies, etc.)
• Contribute to creating a welcoming and positive office culture 

Asset and Merchandise Tracking 

• Maintain accurate records for IT equipment including laptops, monitors, and peripherals assigned to employees
• Track inventory of corporate branded merchandise and coordinate restocking as needed
• Support periodic audits to reconcile physical assets against system records 

Purchasing and Invoice Support 

• Execute routine and one-off purchases through vendors such as McMaster-Carr and similar suppliers
• Place orders for small components and operational materials based on internal requests
• Track receipts, invoices, and purchasing documentation, and maintain organized records to support timely Finance reconciliation

Qualifications 

• 2+ years of office, administrative, or customer-facing experience preferred
• Comfortable with Microsoft tools
• Strong organizational and multitasking skills in a fast-paced environment, especially around tracking and record-keeping 
• Comfortable placing orders online and communicating with vendors via email or phone 
• Excellent communication and interpersonal skills
• Reliable, proactive, and detail-oriented
• Prior IT troubleshooting skills a strong plus
• Start-up experience highly desirable 
• Manufacturing industry experience a plus

What We Offer  

• Competitive Compensation: This is a non-exempt position, $22-$25/hour, with additional compensation through performance bonuses and equity options in one of the country's most promising startups.  

• Growth Trajectory: Significant opportunities for professional development and career advancement in a rapidly scaling organization.  

• Exceptional Team: Collaboration with world-class scientists, engineers, and business leaders who are defining a new industry.  

• Comprehensive Benefits: Medical, dental, and vision coverage, 401(k) with company match, paid time off, paid sick time, and company holidays