ADMINISTRATIVE SPECIALIST I (Reporting Assistant)

Introduction

Administrative Specialist / Reporting Assistant\r\n

GRADE

STD0010

LOCATION OF POSITION

Annapolis, Maryland (Anne Arundel County)\r\n

Main Purpose of Job

The main purpose of the job is to support the Data and\r\nQuota Monitoring Program in receiving and processing commercial harvest reports and\r\npermitted species reports submitted via paper and electronically.

POSITION DUTIES

\r\nThe position will support the Commercial Harvest Reporting Group and the Permit and Quota Monitoring\r\nProgram, within the Unit’s Fisheries Data Management and Quota Monitoring Division. The position will also\r\nprovide assistance with customer service, work with the E-Reporting with FACTS electronic harvest reporting\r\nprogram, and conduct the receipt, computer entry, SOP development and maintenance, and organization of\r\ncommercial fishing reports and permitting documents. This will involve data entry, mail processing support,\r\ndocument updates, and customer service outreach. Data entry tasks include entering harvest and quota\r\ninformation into computer software programs, testing new software for harvest report processing, and managing\r\nback entry of baitfish reports. Position responsibilities for mail processing are sorting, organizing, and filing a\r\nhigh volume of mail. Customer support for stakeholders entails distribution/collection of fishery-specific permits\r\nand materials (harvest tags, paper permit cards), in-state travel for seasonal projects, accessing a web-based\r\nharvest reporting system, providing recruiting and training support, interaction with commercial harvesters over\r\nthe phone and in person, with E-Reporting (web-based) program support for recruitment and training.\r\n\r\n\r\nPrimary duties for this position are divided equally between performing commercial harvest reporting data\r\nmanagement (electronic and paper reports) and providing permitted species (quota monitoring) support. They\r\ninclude, but are not limited to: data entry using computer software; basic data manipulation using spreadsheets\r\nand other database software; conducting quality control checks on computer data files; physical inventory of\r\npermitted species materials; opening, sorting and time-stamping mail; filing, moving boxes and retrieving\r\narchived files from remote storage facilities; and any other duties that may be necessary as required.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.\r\nNotes:\r\n1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\n Experience working with biological data sets, including organizing, maintaining, analyzing, or interpreting biological or scientific data.\r\n Experience using Microsoft Access.\r\n Experience providing customer service in a professional setting.\r\n \r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. \r\n

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.\r\n\r\n\r\n\r\n

BENEFITS

\r\nContractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.\r\nLeave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.\r\n*Should benefits be available, this information will be discussed at the time of hire\r\n\r\n\r\n\r\n\r\n

FURTHER INSTRUCTIONS

\r\nThe online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.\r\n\r\n\r\nFaxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.\r\n\r\n\r\nIf you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov ; ATTN: Recruitment and Examination Division. Please note, standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed the following business day.�\r\n\r\n\r\nIf you need to make adjustments to a submitted application before the announcement deadline or if you have general inquiries regarding this recruitment, please contact Alexandra Gast at Alexandra.gast@maryland.gov\r\n\r\n\r\nSupplemental materials and/or edits to your application will not be accepted once the announcement deadline has passed. Candidates will only be able to submit an application once, so it is extremely important that you are following the application instructions.\r\n\r\n\r\nPlease provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.\r\n\r\n\r\nTTY Users: call via Maryland Relay\r\n\r\n\r\nCandidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.\r\n\r\n\r\n\r\n\r\n