ADMINISTRATIVE SPECIALIST III (Administrative Assistant)

Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Maryland Park Service. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.\r\n

GRADE

STD0012

LOCATION OF POSITION

TWO VACANCIES:\r\n\r\n\r\n Freedman’s State Park, 23222 Georgia Avenue, Brookeville MD 20833 (Montgomery County)\r\n Gunpowder Falls State Park, 2813 Jerusalem Road, Kingsville MD 21087 (Baltimore County)\r\n\r\n\r\n

Main Purpose of Job

The main purpose of this position is to perform administrative work in support of the\r\nmanagement, staff and daily operations of Freedman’s Historical Park and\r\nPatuxent River State Park.

POSITION DUTIES

The Department of Natural Resources (DNR), Maryland Park Service is currently accepting applications for Administrative Specialist III positions at Freedman’s State Park in Brookeville, Maryland (Montgomery County), and Gunpowder Falls State Park in Kingsville, Maryland (Baltimore County). These positions provide assistance in the formulation and monitoring of the park’s operation budgets. The incumbent prepares and processes park invoices and bank deposits, monitors expenditures, corporate card purchases and encumbrances and maintains park files. These positions reconcile revenue, may operate a cash register for sales and tracks inventories. These positions make recommendations concerning operational needs and priorities and respond to inquiries from the public and park staff.\r\n\r\n\r\nIn the area of customer service, these positions are responsible for providing current information to customers on park policies, regulations and service charges. The candidates are also responsible for distributing mail and maintaining office files, compiling statistical data to include visitation figures and mileage forms, preparing seasonal contracts and purchasing office supplies for park staff.\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.�\r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\n Two years of experience using the following office hardware/equipment: printers, scanners, personal computer, external hard drives, copier, I-Pad or similar device, Smart Phone, digital phone system, cash register\r\n Two years of experience using the following computer software: Word, Excel, Quicken, Access, Publisher, Internet Explorer, Gmail, Google Docs, Google Drive.\r\n Two years of experience dealing with customers/public in the following manners: telephone, e-mail, written correspondence, face to face contact.\r\n Two years of experience monitoring and reconciling fiscal/budgetary resources.\r\n \r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.\r\n

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your minimum qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.\r\n\r\n\r\nFor education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.\r\n\r\n

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources Unit is not responsible for applications sent to any other address.\r\n\r\n\r\nFaxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.�\r\n\r\n\r\nIf you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov ; ATTN: Recruitment and Examination Division. Please note, standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed no earlier than the following business day.\r\n\r\n\r\nIf you need to make adjustments to a submitted application or if you have general inquiries regarding this recruitment, please contact Emilee Knott at Emilee.Knott@maryland.gov.\r\n\r\n\r\nSupplemental materials and/or edits to your application will not be accepted once the announcement deadline has passed. Candidates will only be able to submit an application once, so it is extremely important that you are following the application instructions.\r\n\r\n\r\nPlease provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.\r\n\r\n\r\nTTY Users: call via Maryland Relay�\r\n\r\n\r\nCandidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.\r\n\r\n\r\n\r\n\r\n\r\n