Executive Assistant

Peoplegig is seeking a highly capable Executive Business Partner to support our Co-Founders and serve as a central driver of office operations, governance, and business support.

This role goes beyond a traditional Executive Assistant. It is designed for someone who can own operations, drive structure, and act as a strategic right hand to leadership—while also ensuring the smooth running of day-to-day administrative, IT coordination, and team support functions.

You will be a force multiplier for the founders, balancing executive support with operational leadership, vendor coordination, and internal governance. The ideal candidate is proactive, highly organized, commercially aware, and confident making decisions independently.

• Provide high-level support to two Co-Founders, including:
  • Complex calendar and diary management
  • Prioritization of meetings and requests
  • Travel planning and logistics (local & international)
• Prepare presentations, reports, and leadership decks
• Support high-touch client interactions (Brand Experience level scheduling & coordination)
• Act as a gatekeeper and facilitator of leadership priorities

• Drive internal governance processes and operating rhythms
• Support or implement frameworks such as EOS (Entrepreneurial Operating System)
• Prepare and manage top-down reporting decks and updates
• Ensure alignment across leadership priorities and execution
• Act as a first escalation point for operational issues

• Oversee day-to-day office operations and administration
• Lead planning and execution of:
  • Offsites
  • Townhalls
  • Internal events
• Maintain office systems, supplies, and vendor relationships
• Ensure a high-functioning, well-organized workplace environment

• Serve as first-level help desk coordinator:
  • Triage issues and coordinate with IT vendors
• Manage vendor relationships (IT, facilities, services)
• Ensure timely resolution of operational and technical issues

• Provide administrative support to sales and client-facing teams
• Assist in proposal formatting, presentations, and documentation
• Support scheduling and coordination for client engagements

• Maintain organized and accessible documentation systems
• Ensure proper document control and versioning
• Support knowledge management across the team

• Highly autonomous and self-directed
• Strong decision-making ability with sound judgment
• Proactive and anticipates needs before they arise
• Exceptionally organized with strong attention to detail
• Confident managing and prioritizing leadership requests

• Proven experience as:
  • Executive Assistant, or
  • Office Manager, or
  • Business Operations / Chief of Staff-type role
• Strong presentation and deck-building skills
• Excellent communication and stakeholder management
• Experience with vendor management and coordination
• Comfortable handling multiple functions (admin, ops, IT coordination)

• Operates with ownership mentality, not task-based execution
• Commercially aware with interest in business operations
• Comfortable working in a fast-paced, evolving environment
• Able to bring structure where there is ambiguity
• Strong sense of authority and accountability

• Founders are highly leveraged and focused on strategic priorities
• Office and operations run smoothly with minimal intervention
• Clear governance and reporting structures are in place
• Issues are resolved quickly through effective coordination
• The team is organized, supported, and operating efficiently