Bookkeeping & Administrative Assistant (Construction & Development) - 21708

• Fully remote, based in the Philippines
• Non-client-facing support role
• Part-time: 20 hours per week to start, with a clear path to increased hours and scope as the business grows
• Flexible scheduling, adjustable on a rolling bi-weekly basis
• 2–3 hours of weekly overlap with North American (Eastern) business hours; any additional meetings scheduled in advance

We are a rapidly growing Canada-based construction and development company specializing in pre-engineered garden suites, laneway homes, and accessory dwelling units. We deliver turnkey, fixed-price projects end to end — from feasibility and permits through foundation, assembly, and final handover — often completing builds in under 60 days.

Our model is built on price transparency and budget discipline: our price is our price, and our projects come in on time and on budget. As we scale across the Greater Toronto Area, we are building out the back-office function that keeps every project accurate, organized, and profitable.

This role exists to protect the financial accuracy our fixed-price model depends on. As project volume grows, payment tracking, invoicing, and bookkeeping have outgrown what leadership can manage directly — and small errors in a fixed-price build come straight out of margin.

We are hiring a detail-driven bookkeeping and administrative partner to own day-to-day payment tracking, invoicing, and QuickBooks Online bookkeeping, along with the scheduling and file organization that keep projects moving. The goal is straightforward: keep our books clean and current so we always know where each project stands, and free leadership to focus on building.

You will start part-time, with genuine room to grow in hours and responsibility as you prove you can carry the workload.

Bookkeeping & Financial Tracking

• →Maintain day-to-day bookkeeping in QuickBooks Online
• →Record and track payments, invoices, and receipts with a high degree of accuracy
• →Reconcile accounts and flag discrepancies or overdue items for review
• →Support accounts payable by tracking vendor and supplier payments

Vendor & Client Coordination

• →Follow up with vendors and clients by email using company-provided scripts
• →Track outstanding items and keep communication records organized

Project & Schedule Support

• →Maintain project tracking in monday.com
• →Manage scheduling and calendar invites in Google Calendar
• →Coordinate meetings and keep project timelines current

Document & File Management

• →Organize and maintain files and folders in Dropbox
• →Keep digital records clean, consistent, and easy to retrieve

• 3–5 years of bookkeeping and administrative experience
• High-level proficiency with QuickBooks Online
• Strong proficiency with Gmail and Microsoft Office
• Exceptional attention to detail and accuracy
• Reliable, self-directed work style with minimal supervision
• Strong written and spoken English
• Able to provide 2–3 hours of weekly overlap with North American (Eastern) hours

• Experience with monday.com (or a comparable project-management tool)
• Experience with Dropbox or similar file-management systems
• Background in construction, real estate, or another project-based business
• Prior experience supporting North American clients

You are:

• Detail-obsessed — you catch the small errors before they become expensive ones
• Highly organized, and comfortable owning payment and bookkeeping accuracy end to end
• Proactive — you flag issues early rather than waiting to be asked
• Dependable and self-managing across time zones with limited overlap
• A clear, consistent communicator in writing