Executive Operations Assistant (Real Estate) - 20836

• Own and manage the founder's calendar, scheduling, and daily priorities
• Manage the inbox — triage, draft responses, flag what needs attention, and keep nothing from slipping
• Prepare the founder for meetings, calls, and appointments with the context and materials she needs
• Provide a daily and forward-looking view: what's on deck today, this week, and what high-priority items must be closed out and by when

• Oversee and maintain the CRM, keeping records accurate and up to date
• Coordinate lead follow-up and ensure timely, consistent outreach
• Manage ongoing client follow-up and communication to protect the client experience
• Support transaction and deal coordination as needed, handling sensitive financial and closing information with discretion

• Run point on projects from start to finish, keeping timelines and deliverables on track
• Build, document, and maintain SOPs and repeatable processes as the business scales
• Identify inefficiencies and proactively recommend and implement better ways of working
• Manage vendor and third-party communication and relationships
• Conduct research and support the implementation of new tools, systems, and initiatives

• As the team grows, oversee a future ISA/VA — track KPIs, provide direction, and keep them accountable
• Leverage AI tools to automate workflows, reduce manual work, and increase the founder's leverage
• Help build out AI-driven systems and processes that support long-term scale

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or in a comparable high-ownership support role, ideally supporting a founder or senior executive
• Demonstrated proactivity and ownership — a track record of solving problems and improving processes without being asked
• Excellent written and verbal English communication
• Strong command of calendar management, inbox management, and CRM systems
• Project management and process documentation experience
• Comfort adopting and working with AI tools, and genuine willingness to build with them
• Proven discretion handling confidential and financial information
• Reliable remote work setup with dependable internet and strong availability during U.S. Eastern hours

• Hands-on experience with agentic AI tools such as Claude Cowork, and light familiarity with Claude Code (or a demonstrated ability to build workflows and automations with AI)
• Experience in real estate — transaction coordination, MLS/CRM platforms, lead management, or ISA oversight
• Experience building SOPs, systems, or automations from the ground up
• Experience managing or overseeing a VA, ISA, or junior team member
• Exposure to content, social media, or personal-brand coordination

You are:

• Highly organized and anticipatory — you see what's coming before it lands on the founder's desk
• Proactive to your core — you spot the gap and close it without being asked
• A systems thinker — you don't just complete a task, you improve the process behind it
• Comfortable managing up — you keep a fast-moving, big-picture founder on track without friction
• AI-curious and technically capable — you reach for modern tools to work smarter, not harder
• Calm, discreet, and trustworthy — you handle sensitive information and high-stakes moments with composure
• Coachable and independent at once — you can be taught the real estate world, but you don't need to be taught how to think