Virtual Assistant (Finance & Operations) - 60530688849

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• Project Support: Coordinate photography scheduling, create plumbing spec sheets from templates, and maintain bid opportunity tracking systems.

• HR & Compliance Admin: Prepare new-hire onboarding checklists and maintain up-to-date city business license renewal logs.

• Logistics Coordination: Book team travel, manage per-diem logs, coordinate delivery schedules, update project trackers, and systematically request Certificates of Insurance (COIs).

• Experience: 2–3+ years of professional experience handling bookkeeping, corporate finance operations, or administrative workflows in a remote setting.

• Technical Stack: Direct, hands-on experience with QuickBooks Desktop and Bill.com is strongly preferred. High proficiency with Google Workspace, Salesforce, and Trello is a plus.

• Industry Context: Previous experience supporting construction, contractor, or project-based businesses is highly advantageous.

• Traits: Extremely detail-oriented, deadline-driven, and comfortable following rigorous SOPs and checklists. You must be proactive about identifying missing information and chasing down data gaps.

• Communication: Exceptional written English communication skills with a professional, responsive remote presence.

This role is built entirely around operational preparation, tracking, and execution. You will not have the final authority over releasing corporate payments, submitting final payroll batches, or approving compliance filings. Your job is to Prepare, Track, and Follow up, escalating anomalies early.

Within your first 14 days, you will be expected to rapidly onboard and actively begin executing:

• Accounts payable entry and Bill.com workflows.

• Payroll packet compilation and invoice tracking.

• Weekly meeting agenda drafting and compliance documentation tracking.

• Revenue ledger updates and administrative tracker maintenance.