Estimating Administrative Assistant

This position is located on site in Kalispell, MT.

About Star Electric of Montana

At Star Electric, we stand for quality work, skilled people, and keeping our word. We work hard, hold each other accountable, and take pride in what we build.

We’re looking for an Estimating Administrative Assistant who is organized, detail-focused, and ready to grow.

Position Summary

The Estimating Administrative Assistant supports the estimating department by organizing bid documents, tracking deadlines, coordinate with vendors and subcontractors, and maintaining accurate project records. This role helps ensure bids are completed efficiently, professionally, and on time.

Key Responsibilities

Bid Coordination

• Organize drawings, specifications, addenda, and bid documents
• Track bid deadlines and maintain bid logs
• Assist with preparing and formatting bid proposals
• Support estimators with administrative tasks throughout the bidding process

Vendor & Subcontractor Support

• Request and track pricing from vendors and subcontractors
• Maintain supplier and subcontractor databases
• Communicate bid information and deadlines professionally

Administrative & Record Keeping

• Maintain organized project files and estimating records
• Enter and update project information in company software
• Schedule meetings and assist with project hand-off documentation
• Maintain historical cost and project data

The Type of Person Who Thrives Here

People who succeed here take ownership, stay organized, and follow through. They’re dependable, coachable, and motivated to grow.

What you can expect:

Competitive pay and benefits package
Long-term, stable employment
Real growth opportunities
A strong, positive culture
A company that invests in and elevates its people

If you want more than just a job and if you want to build a career with a company that’s expanding and serious about dominating the market, we want to talk to you.