Executive Assistant

Responsible for supporting the day-to-day needs of Agents in the Department. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.

• →Support day-to-day schedules of agents, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.
• →Serve as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming emails ensuring a high level of professional customer service and confidentiality.
• →Coordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
• →Schedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.
• →Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
• →Create decks and proposals.
• →Connect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.
• →Prepare invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.
• →Maintain department databases and generate reports as required.
• →Prepare documents and presentations under the supervision of executive management for meetings, including formatting and presentation layout.
• →File and retrieve documents and reference materials.
• →Works with Department VPs on logistics leading up to and throughout major events, including the draft, All-Star, Final Four and other events.
• →Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
• →Handle both company and Executive’s personal matters with discretion.
• →Join phone calls and meetings, take notes for Executive and others, and provide meeting summaries to Department team members.
• →Monitor Executive’s email to ensure responses are timely and that Executive stays on task and up to date. Prepare daily summaries of email communications requiring Executive’s attention.
• →Contribute to a team effort by undertaking other special projects as requested.

• Bachelor’s degree (sports management, business administration, comm., or finance a plus).
• Seasoned candidate with prior work experience supporting senior-level executives in the sports/entertainment industry required.
• Must be customer service focused and provide the best possible support to internal team members.
• Requires considerable flexibility in scheduling and the willingness to work nights and weekends. Due to the nature of the position, some after-hours coordination of schedules and travel may periodically arise.
• Requires a passion for sports and business.
• Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.
• Well-developed written and oral communication skills and ability to interact with people of all demographics.
• Strong analytical, organizational, and project management skills.
• Requires self-management and project management abilities.
• Ability to build strong and lasting relationships.
• Ability to anticipate problems and manage expectations.
• Ability to be efficient with a high attention to detail.
• Ability to maintain confidentiality and professionalism in all situations.
• Ability to exercise discretion, sound judgment and significant initiative.
• Polished, confident, and upbeat personality. Ability to collaborate and build credibility across all levels of the organization. Proven track record of successfully managing upwards.