Team Assistant

Why we're hiring:

This is an exceptional opportunity to become an integral part of our Company Secretarial team at WPP. You will play a crucial role in providing comprehensive administrative and coordination support, directly contributing to the seamless and efficient delivery of first-class company secretarial services, and assisting our Board Support Lead in their responsibilities to the WPP Board.

What You'll Be Doing:

As a Team Assistant within the Company Secretarial function, your responsibilities will include, but not be limited to:

• Board & Committee Coordination: Assisting with the end-to-end coordination of meetings for the WPP plc Board and its Committees (Audit, Compensation, Sustainability, Nomination & Governance), including scheduling, logistics, and venue bookings (both UK and international).
• Calendar & Event Management: Supporting the maintenance of the annual Board and committee meeting calendar, coordinating director availability, and assisting with the organisation of Board dinners and events, including liaison with external suppliers.
• Document Management: Preparing, collating, and distributing accurate and timely meeting papers.
• Travel & Information Dissemination: Coordinating travel arrangements for Board members and assisting with the distribution of relevant information (e.g., press clippings, investor updates) using platforms like Diligent.
• Administrative & Financial Support: Providing comprehensive administrative assistance to the Chair, Non-Executive Directors, and the wider Company Secretarial (CoSec) team, including diary management, correspondence, invoice processing, and expense filing.
• AGM & Logistical Coordination: Assisting with the planning and logistics for the Annual General Meeting (AGM) and coordinating with building staff (hospitality, reception, security) for event requirements, visitor management, and onboarding new Non-Executive Directors.

What you'll need:

• Proven Experience: Demonstrated experience in a relevant administrative, or support role, ideally within a corporate environment.
• Exceptional Organisation: Outstanding organisational skills, a meticulous eye for detail, and the ability to manage multiple tasks effectively under pressure and to tight deadlines.
• Adaptability & Proactivity: A flexible and adaptable approach to change, with the ability to support and encourage others through transitions.
• Stakeholder Engagement: Strong interpersonal skills and self-awareness, with the confidence to work independently and build constructive relationships with diverse stakeholders.
• Communication Skills: Excellent written and verbal communication skills, with the ability to tailor your style and approach to different audiences and messages.
• Technical Proficiency: Solid experience with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document management platforms (e.g., AdobeSign or similar).

• You’re open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
• You’re optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with confidence: to try the new and to seek the unexpected.
• You’re extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we deliver extraordinary every day.

• Passionate, driven people – We champion a culture of people that do extraordinary work.
• Scale and opportunity – We offer the opportunity to create, influence and deliver projects at a scale that is unparalleled in the industry.
• Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge? 

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