Office Administrator

Fl-Starke-Full Timemid

Office AdministratorAdministration & Office Support

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Quick Summary

Requirements Summary

Excel Word Outlook Comfortable learning new software systems Ability to prioritize multiple tasks in a fast-paced environment Professional, positive attitude with a willingness to help wherever neede

Technical Tools

Office AdministratorAdministration & Office Support

Benefits:

Opportunity for advancement
Paid time off
Training & development
401(k)
401(k) matching
Competitive salary

Join a Company That's Growing

Carports Anywhere is a leading provider of custom metal buildings, carports, garages, barns, and commercial structures. We pride ourselves on exceptional customer service, quality craftsmanship, and delivering an outstanding customer experience from the first phone call through installation.

We're looking for an organized, energetic, customer-focused Office Administrator who enjoys wearing multiple hats and keeping an office running efficiently. If you're someone who loves organization, thrives in a fast-paced environment, and enjoys helping both customers and coworkers succeed, we'd love to meet you.

What You'll Do

As our Office Administrator, you'll be the hub of our daily operations by providing administrative support across multiple departments.

Administrative & Office Operations

Manage daily office operations and maintain an organized, professional office environment
Answer incoming phone calls and direct inquiries appropriately
Welcome customers, vendors, and visitors
Manage incoming and outgoing mail, packages, and correspondence
Maintain office supplies and coordinate vendor orders
Schedule meetings and assist leadership with calendars

Customer Service

Serve as the first point of contact for customer inquiries
Provide outstanding service by phone, email, and text
Assist customers with order updates and documentation
Resolve routine customer concerns while escalating complex issues appropriately

Sales & Operations Support

Prepare customer quotes, proposals, invoices, and other documentation
Enter and maintain customer information accurately within company systems
Assist with scheduling installations and coordinating project timelines
Support production and operations teams with administrative tasks
Track open orders and follow up on outstanding items

Financial & Administrative Support

Assist with Accounts Payable and Accounts Receivable functions
Process purchase orders and vendor invoices
Maintain accurate filing systems and company records
Prepare reports and spreadsheets using Microsoft Excel
Support payroll and HR administration as assigned

What We're Looking For

Required Qualifications

High School Diploma or GED required
3+ years of office administration or administrative support experience
Excellent customer service and communication skills
Strong organizational and multitasking abilities
Exceptional attention to detail
Strong Microsoft Office skills, particularly:
- Excel
- Word
- Outlook
Comfortable learning new software systems
Ability to prioritize multiple tasks in a fast-paced environment
Professional, positive attitude with a willingness to help wherever needed

Preferred Qualifications

Experience in construction, manufacturing, building products, or home improvement industries
Experience with CRM or ERP systems
Basic bookkeeping or accounting experience
Scheduling or dispatch experience

Success in This Role

The ideal candidate is someone who: