B-CPT-11559 Bilingual Construction Operations & Project Coordination Virtual Assistant

Remote WorldwideRemotemid

Virtual AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Field Communication & Daily Coordination Communicate daily with Spanish-speaking crews, subcontractors, and team leads Conduct morning, midday,

Requirements Summary

Bilingual English-Spanish required Strong verbal communication and active-listening skills required Administrative, operations,

Technical Tools

Virtual AssistantAdministration & Office Support

Responsibilities

~1 min read

→Communicate daily with Spanish-speaking crews, subcontractors, and team leads
→Conduct morning, midday, and end-of-day check-ins as needed
→Communicate schedules, priorities, project changes, and other job information
→Follow up throughout the day on progress, outstanding items, and delays
→Coordinate routine communication with vendors and clients when directed
→Adapt communication appropriately between the owner, crew leaders, field workers, vendors, and clients

Collect job-site updates, photos, completed-work information, and equipment status
Prepare organized end-of-day reports for owner review and next-day planning
Assist with estimates using existing templates and previous project information
Help prepare project scopes and material lists
Build online material/vendor carts for owner review and approval
Maintain project spreadsheets, files, cost-code information, and supporting documentation
Assist with Contractor Foreman if implemented by the business

Use Claude and other approved AI tools to support estimates, scopes, material planning, templates, and administrative work
Work from existing examples and processes to create repeatable workflows
Help document recurring processes as the position develops
Organize information currently managed directly by the owner
Assist with additional construction operations and administrative tasks as assigned

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

Bilingual English-Spanish required
Strong verbal communication and active-listening skills required
Administrative, operations, or project-coordination experience strongly preferred
Strong organization and follow-up skills required
Google Workspace experience required
AI literacy strongly preferred
Construction, home building, contracting, or project-management experience is a plus but not required
Estimating, materials, purchasing, or vendor-coordination experience is a plus

Excellent communicator in both English and Spanish
Strong listener who can accurately process and relay information
Persistent and dependable with follow-up
Comfortable communicating with field crews and different personalities
Organized and able to manage information across multiple projects
Adaptable, proactive, and comfortable learning new processes
AI-literate and willing to use AI extensively in daily work
Interested in a long-term role with a growing construction business

Google Workspace
Google Drive / Google Sheets
Claude / AI Productivity Tools
Contractor Foreman – Experience a Plus
Online Vendor / Purchasing Platforms

Contracted Hours per Week: 50 Hours
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: 6:00 AM - 5:00 PM (1 hour unpaid lunch) MST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement