Facilities Resource Specialist I

Monday through Friday. 7am-330pm

• →Manages schedules and calendars for appointments, meetings, and travel, including assistance with expense and purchase card reporting.
• →Coordinates with internal and external customers to respond to service requests.
• →Manages department requisitions, purchase orders, company purchase card usage, and departmental supplies.
• →Supports Facilities leadership in maintaining regulatory compliance documentation required by local, state, and federal agencies, accrediting organizations, and other authorities having jurisdiction.
• →Dispatches and may assign work orders to teammates.
• →Maintains teammate learning, training, and confidential records.
• →Maintains an active list of vendor-provided services and contact information for normal, after-hours, and emergency needs.
• →Serves as the primary department liaison for above-ceiling permits, hot work permits, red tag permits, vendor qualification and identification, and other Facilities processes.
• →Supports department leadership with administrative needs, including scheduling appointments, meetings, travel, and events.
• →Performs other office and administrative duties as assigned, including coordinating special projects and collecting, analyzing, and preparing data for presentations.

• High school diploma.

• Minimum of 1 year of experience.

• Experience using Microsoft applications and other general office equipment and tools.
• Advanced training or experience with word processing, spreadsheet, database, and presentation software.

• Exposed to a normal office environment.
• Must be able to respond quickly and appropriately in stressful situations.
• May be required to work outside normal working hours.
• May require extensive walking and time spent standing.
• May require travel between supported sites.
• May require the use of personal protective equipment.

• Associate degree, trade school certificate, or equivalent.

• 3 years of experience in a healthcare or facilities environment.

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.