Administrative Assistant - Minneapolis, MN

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure® and Glucerna®– to help get the nutrients they need to live their healthiest life.

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO

• An excellent retirement savings plan with high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

Our Abbott Nutrition Retail Sales Office located in Minneapolis, MN currently has an opportunity for an Administrative Assistant. This full-time position sits onsite in our downtown Minneapolis office on Nicollet Mall.

Responsibilities include all administrative functions of the office and supported Business Centers: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and media setups, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Adheres to executive processes and guidelines. 

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. 

• Organize and maintain digital and physical filing systems, ensuring easy access to Teams and SharePoint.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

• Uses advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• Follows executive onboarding procedures.

• Plan and organize office events, staff meetings, conferences, team off-sites, handling logistics and arrangements.

Accountability / Scope/Budget:

• Directly supports two Director of Sales positions.

  • Proactively maintains and manages executive calendar.

  • Manages domestic and international travel plans using executive guidelines.

  • Manages expense reporting timely and correctly.

• Primary contact for office related needs - including supply management, building communications, office maintenance and parking detail.

• Daily interaction and support of Sales & Category teams that sit in the office as well as remote employees in supported Business Centers.

• Knowledge and understanding of business processes and requirements.

• Consistently handles confidential or business-sensitive information.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule.

• Identify and implement ways to streamline office procedures and increase efficiency.

• Previous administrative experience or equivalent.

• Operates independently and works on own initiative.

• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

• Proficient in all applications.

• High School diploma or equivalent. Associate's degree in Secretarial Science preferred.

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* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.