Executive Assistant

Absa is committed to creating an inclusive workplace where everyone can thrive. We are an equal opportunity employer and welcome applications from suitably qualified individuals from diverse backgrounds. In support of our Diversity, Equity, Inclusion and Belonging (DEIB) commitments and Employment Equity objectives, preference may be given to candidates from underrepresented designated groups, including persons with disabilities. We encourage applicants who may require reasonable accommodation during the recruitment process to let us know so that appropriate support can be provided.

Job Summary

Are you highly organised, proactive, and passionate about delivering exceptional support? We are looking for a professional Executive Assistant who thrives in a fast-paced environment and can confidently manage multiple priorities while providing high-level support to an executive.

This role offers an exciting opportunity to work closely with senior leadership, coordinate key projects and stakeholder engagements, and play a pivotal role in ensuring the smooth running of executive activities.

Key Responsibilities

As an Executive Assistant, you will:

• Manage and prioritise the executive's inbox, diary, meetings, and follow-up actions.
• Coordinate and arrange internal and external meetings, conferences, and events, including venues, catering, agendas, minutes, and stakeholder communication.
• Support project administration by tracking deliverables, timelines, action items, and status updates.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, travel packs, and expense claims.
• Prepare professional presentations, reports, correspondence, and other business documentation.
• Maintain accurate records, filing systems, and administrative processes.
• Support stakeholder engagement by coordinating schedules, communications, and meeting materials.
• Act as a trusted first point of contact, ensuring all queries and requests are handled professionally and efficiently.

Education/ Qualification: 
Relevant diploma or degree in Business Administration, Office Administration, Management, Project Administration or a related field. An advanced executive-assistance or governance-related qualification is advantageous.

What We're Looking For

The ideal candidate will have:

• Proven experience as an Executive Assistant, Personal Assistant, Office Administrator, or Project Administrator.
• Exceptional organisational and time-management skills.
• Strong attention to detail and the ability to work accurately under pressure.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using virtual collaboration and online meeting platforms.
• A high level of professionalism and discretion when handling confidential information.
• The ability to work independently, anticipate needs, and manage competing priorities effectively.
• Strong stakeholder management and relationship-building capabilities.

Education

Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)