Senior Operations Assistant

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

The position of Senior Operations Assistant is assigned to the Water and Urban Development Sector Cluster (SD2-WUD) within the Sectors Department 2 (SD2). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and officer.

As a Senior Operations Assistant, you will provide administrative support to SD2-WUD tasks and deliverables. You will also support several operational activities including administrative, statistical and analytical requirements for project/TA processing and administration.

• Ensure that correspondence and documents for supervisor are prepared in compliance with ADB's standards. Independently compose and send out routine letters. Draft more complex correspondence for signature of supervisor.

• Coordinate supervisor's schedule and arranging appointments, meetings, business travel and accommodation as specified by the supervisor and in following ADB procedures.

• Track the flow of documents with the use of database for monitoring.

• Assist International/RM Staff in processing projects and TAs, specifically preparing Board documents (project concept notes, reports and recommendation of the president and annexes and supplementary documents, technical assistance reports, project and technical assistance completion reports), and ensure that the documents are in accordance with the latest ADB templates and Handbook of Style and Usage.

• Collect, compile and analyze relevant information and data related to the supervisors' work to produce routine and ad hoc statistics/reports.

• Facilitate knowledge management activities. Create and maintain a calendar of the team's knowledge management activities.

• Coordinate multiple activities such as meetings and other planned events under the supervisor's guidance.

• Perform other responsibilities assigned and reflected in your workplan.

• Bachelor's degree in finance, business administration, public administration, or other fields combined with relevant experience.
• At least 5 years relevant professional experience in multilateral organizations.
• Demonstrated experience with use of common word-processing, spreadsheets and familiarity with computer system used generally in ADB and similar multilateral organizations, and proficiency with computer-based applications.
• Experience liaising and working with individuals from different cultural backgrounds.
• Experience with similar multilateral development banks procedures related to TA and loan/grant project processing and administration.
• Proficiency in expressing ideas in both spoken and written formats in English
• Please refer to the link for ADB Competency Framework for Technical Local Staff grade 2.

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

Multiple positions may be filled from this opening.

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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