Senior Executive Assistant

ADP is hiring a Senior Executive Assistant.

• Have you supported senior executives in a fast-paced corporate environment, proactively managing complex calendars, competing priorities, and constantly changing schedules?
• Are you known for anticipating needs, exercising sound judgment and discretion, and serving as a trusted partner who helps leaders stay organized, prepared, and focused on what matters most?

Here’s what you can expect on a typical day:

Be a Trusted Partner to Executive Leadership
• Develop a strong understanding of each executive's preferences, priorities, and working style to provide personalized and proactive administrative support.
• Anticipate needs, identify potential challenges, and resolve issues before they impact the business.
• Serve as a trusted extension of the executives, exercising sound judgment, professionalism, and discretion in daily interactions.
• Act as a thoughtful gatekeeper, helping manage competing requests and protect executive time for important commitments.
• Confidently and respectfully communicate scheduling constraints, offer alternatives, and help navigate competing demands.
• Build strong partnerships with executive assistants, leadership teams, and key stakeholders across the organization.

Manage Executive Calendars and Keep Priorities Organized
• Proactively manage complex calendars for two senior executives, coordinating meetings, travel, and commitments while minimizing conflicts.
• Apply executive preferences and business priorities when evaluating meeting requests and calendar changes.
• Anticipate scheduling challenges, identify conflicts early, and recommend practical solutions.
• Maintain awareness of key deadlines, upcoming events, and administrative commitments, providing timely reminders to ensure adequate preparation time.
• Ensure appropriate time is reserved for meeting preparation, travel, and other important commitments.
• Adapt quickly and calmly to changing priorities while balancing competing requests and business needs.
• Partner with executive assistants and stakeholders to coordinate schedules and support business objectives.

Support Leadership Teams and Associate Activities
• Coordinate logistics for leadership meetings, team gatherings, town halls, and associate engagement activities.
• Manage meeting logistics, including scheduling, room reservations, virtual meeting setup, materials, and catering.
• Prepare and format presentations, documents, agendas, and other materials with a high degree of accuracy and professionalism.
• Maintain organized administrative processes and information that support efficient executive office operations.
• Partner with leadership teams and business stakeholders to facilitate communication, coordination, and follow-through.

Create Efficiency Through Smart Systems and Technology
• Identify opportunities to simplify and improve administrative processes, reducing unnecessary work and increasing efficiency.
• Develop and maintain organizational systems that make scheduling, travel, document management, and other administrative activities easier to manage.
• Leverage Microsoft 365, collaboration platforms, AI-powered productivity tools, and automation to streamline everyday tasks.
• Proactively suggest improvements to existing workflows and take initiative to implement practical solutions within the scope of the role.

Deliver Exceptional Executive and Administrative Support
• Coordinate complex domestic and international travel arrangements, including transportation, accommodations, itineraries, and schedules changes.
• Prepare, edit, and format executive communications, presentations, reports, and other business materials, with strong PowerPoint proficiency.
• Manage expense reporting, reimbursement submissions, and corporate credit card reconciliation accurately and efficiently.
• Support planning and execution of executive meetings, leadership events, and associate engagement activities.
• Coordinate office-related administrative needs, supplies, equipment, and facilities requests as appropriate.
• Handle confidential and sensitive information with the highest level of integrity and discretion.
• Respond to changing needs and unexpected situations with flexibility, resourcefulness, and a solutions-oriented mindset.

Experience. You have 4+ years of experience supporting senior leaders in a highly matrixed corporate environment, including experience managing complex calendars, coordinating travel and meetings, and navigating competing priorities.

• Collaborate. We value courage, ownership, and respect to find the best solutions together.
• Deliver at epic scale. Your work will shape learning experiences for associates and clients worldwide.
• Be surrounded by curious learners. We stay agile, learn from mistakes, and grow together.
• Act like an owner & doer. You’ll set direction and see your strategy come to life.
• Give back to others. We do the right thing for our clients, associates, and communities.
• Join a company committed to equality and equity. We’re building a culture where everyone belongs.

What are you waiting for? Apply today!
Find out why people come to ADP and why they stay: https://youtu.be/ODb8lxBrxrY
(ADA version: https://youtu.be/IQjUCA8SOoA )

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