Executive Administrative Assistant (EA)

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

Building on The Aerospace Corporation's reputation as a trusted, impartial advisor with integrity and dedication to mission success, the Civil Systems Group (CSG) combines deep technical expertise with market-leading innovation to help our customers solve complex systems engineering and integration challenges. CSG is organized by core customer-facing lines of business to manage and grow programs within NASA, NOAA, and the NNSA, while extending our capabilities to other civilian federal government agencies fully integrated within Aerospace rules, regulations, processes, values, and behaviors.

The Aerospace Corporation is seeking an Executive Administrative Assistant (Executive Administrative Partner- Administration & Support) to provide support to Senior Vice President (SVP) of the Civil Systems Group (CSG). CSG serves as a technical advisor to U.S. civil agencies, including NASA, NNSA, and NOAA, as well as international allies and companies engaged in space systems for exploration, environmental monitoring, and space operations. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the organization and its leader. This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines. 

• →Serve as the lead executive administrative coordinator for the CSG Front Office: this role is the front-line interface for internal and external connections to the SVP and CSG leadership team and will facilitate a professional and formal representation of our values and brand. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of the organization.
• →Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials 
• →Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making​ 
• →Lead special projects, tracks, manages, and develops plans to achieve milestones within schedule  
• →Establish and maintain administrative organization structure of meeting notes, briefings, white papers, and decisions for the SVP 
• →Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service 
• →Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish) 
• →Prepare and send correspondence, emails, letters, presentations on behalf of executive(s)  
• →Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution 
• →Arranges complex travel coordination, logistics, and expense reporting for leadership 
• →Manages the coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders) 
• →Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency 
• →Leads by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values​  

Minimum Requirements: 

• High School Diploma, GED or equivalent 
• Prior experience providing C-Suite/Executive level administrative support 
• Mastery of administrative skills: project management, organization, attention to detail, exceptional and professional communication skills (verbal and written) 
• Expert-level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms 
• Mastery of communication and  interpersonal skills: leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision making 
• Ability to rapidly adapt to changing environments and anticipate executive, team, and organization needs 
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions 
• Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction
• Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance) 

It would be impressive if you have one or more of these: 

• Prior experience as an executive admin or similar role 
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence 
• Experience with modern tools for collaboration and office software; basic familiarity with AI tools 
• Experience conducting data analysis 
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices 
• Experience with customer relations or customer service 
• High energy, motivated, and willing to solve problems in ambiguous conditions when needed

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max)

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans

• Paid holidays, sick time, and vacation

• Standard and alternate work schedules, including telework options

• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

• Flexible spending accounts

• Variable pay program for exceptional contributions

• Relocation assistance

• Professional growth and development programs to help advance your career

• Education assistance programs

• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal.