Receptionist

• →Greet and welcome employees, visitors, customers, vendors, and other guests in a professional and courteous manner.
• →Serve as the primary point of contact for the Corporate Office reception area and maintain a welcoming, organized, and professional environment.
• →Answer, screen, and direct incoming telephone calls; take accurate messages and provide general information as appropriate.
• →Manage visitor sign-in procedures and coordinate visitor access in accordance with Company security and safety requirements.
• →Notify employees of visitor arrivals and assist with coordinating meetings, appointments, and conference room needs.
• →Receive, sort, distribute, and process incoming mail, packages, deliveries, and other correspondence.
• →Coordinate outgoing mail, shipping, courier services, and package pickups as needed.
• →Maintain office supply inventory and assist with ordering and distributing supplies.
• →Provide general office and administrative support, including document preparation, filing, data entry, copying, scanning, and record maintenance, as assigned.
• →Assist with coordinating office events, meetings, employee activities, and other Corporate Office functions, as assigned.
• →Provide administrative support to the Accounts Payable and Accounts Receivable teams, including:
  • →Entering, reviewing, organizing, or maintaining financial and vendor-related information.
  • →Assisting with invoice processing, documentation, coding, routing, and record retention.
  • →Supporting customer or vendor account documentation and correspondence.
  • →Assisting with payment, billing, or account-related administrative activities.
  • →Researching and resolving routine discrepancies or directing issues to the appropriate team member.
• →Maintain accurate and organized electronic and paper files in accordance with Company record-retention practices.
• →Handle sensitive employee, customer, vendor, and financial information with discretion and confidentiality.
• →Assist with special projects and other receptionist, office-support, AP, AR, or administrative duties as assigned.

• Knowledge of professional receptionist, customer service, and general office administration practices.
• Basic knowledge of Accounts Payable (AP) and Accounts Receivable (AR) processes is preferred.
• Strong verbal and written communication, customer service, and interpersonal skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to use a 10-key calculator accurately and perform basic mathematical calculations.
• Ability to accurately enter and maintain data and records with strong attention to detail.
• Ability to interact professionally with employees, visitors, customers, and vendors.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently and collaboratively in a fast-paced office environment.

• High school diploma or equivalent. Associate degree or coursework in Business Administration, Accounting, Finance, or a related field preferred.
• Minimum of 3 years of progressively responsible experience in a receptionist, administrative support, customer service, accounting support, or similar office-based role.
• Experience working in a professional office environment and interacting with employees, visitors, customers, vendors, or other external contacts.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Prior experience supporting Accounts Payable, Accounts Receivable, bookkeeping, invoicing, billing, or financial recordkeeping preferred.
• Experience using an ERP (JD Edwards), accounting, or financial-management system.

Work performed in an office environment, with frequent sitting for extended periods of time and occasional lifting of 10 pounds independently; and stooping, reaching, and/or bending to perform accounting clerical/filing requirements.