Executive Administrative Assistant

Pay: $22.00 to $36.71 per hour
Location: Alexandria, MN
Schedule: Mon-Fri 7:30am-4:30pm

Alexandria Industries has been making custom aluminum extrusions since 1966. We are headquartered in Alexandria, Minnesota, with plants in Minnesota and Indiana. We follow servant leadership, which means our leaders support our people so they can do their best work. Our values: Integrity, Faith, Mutual Respect, Commitment to Excellence, and Employee Well-Being.

We are hiring an Executive Administrative Assistant to support C-level leaders with daily administrative and organizational tasks. This role helps keep schedules, communication, meetings, and office operations running smoothly. The Executive Administrative Assistant works with employees, customers, vendors, and visitors while handling confidential information with professionalism.

• Manage calendars, schedules, meetings, agendas, and meeting minutes for executive leaders
• Prepare correspondence, reports, presentations, financial communications, and other business documents
• Coordinate office operations including phone calls, mail, visitor reception, conference rooms, supplies, and refreshments
• Arrange travel, maintain required business documentation and licenses, and support insurance and vehicle claim administration

• High school diploma or equivalent
• 2+ years of administrative and customer support experience
• Strong computer skills in Microsoft Office applications
• Strong data entry and attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Ability to handle confidential information with professionalism
• Ability to occasionally lift or carry up to 40 pounds; items over 40 pounds require a team lift or crane assistance

• Associate degree in Office Administration
• Experience supporting executives or leadership teams
• Knowledge of manufacturing or industrial business operations