Executive Secretary

On behalf of our client, we are looking for an Executive Secretary to Join their school Job Summary The Executive Secretary will maintain the executive’s agenda, plan appointments and meetings, attend meetings and takes minutes, handles phone calls, manages correspondence, arrange travel, maintains records, and assists in various administrative tasks. They ensure efficient coordination and support executives, allowing them to focus on their managerial responsibilities. Job Responsibilities Administrative Support: 1. Answer and direct phone calls, emails, and other correspondence. 2. Schedule and coordinate meetings, appointments, and events. 3. Prepare and distribute agendas, minutes, and reports. 4. Manage incoming and outgoing mail and packages. - Department/Section - Direct Manager Record Keeping: 1. Maintain accurate and organized files and records, both physical and digital. 2. Update databases and ensure data accuracy and confidentiality. Communication: 1. Serve as the point of contact between staff, clients, and external stakeholders. 2. Draft and proofread memos, letters, and other documents. Office Management 1. Order office supplies and manage inventory. 2. Ensure the office is well-maintained and equipment functions properly. Project Assistance: 1. Support team members with project coordination and administrative tasks. 2. Conduct research and compile data as needed. Confidentiality and Compliance 1. Handle sensitive information with discretion and maintain confidentiality. 2. Adhere to company policies and procedures. Requirements · Requirements Bachelor’s degree in business administration or a related field (preferred). Relevant certifications (e.g., Certified Administrative Professional) are a plus.