ADMINISTRATIVE SECRETARY

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to provide administrative duties to the unit manager.

-Reviews and summarizes correspondence/data to generate letters or reports
-Screens and routes incoming calls and answers general inquires
-Summarizes data to generate reports
-Serves as the unit timekeeper
-Establishes and maintains administrative /confidential files
-Generates purchase orders and maintains the unit office supplies
-Functions as lead office support/training other clerical staff
-Maintains post orders/department policies and procedures
-Drives on State business
-Performs other duties appropriate to the assignment

Knowledge of:
-General office practices and procedures
-Personal computers, using Microsoft Suite and Google Suite
-Business English and basic mathematics
-Payroll practices and procedures

Skill in:
-Written and verbal communication
-Report generation including style and format
-Providing detail-oriented results
-Building and maintaining interpersonal relationships
-Time management and prioritization
-Scheduling and coordinating meetings
-Transcribing meeting minutes

Ability to:
-Work in a prison environment
-Maintain confidentiality
-Adapt to changing priorities
-Handle detailed work with accuracy and speed
-Learn and adhere to department policies and procedures

-Two years professional office experience and proficient in Google Suite.

Employment is contingent on the selected applicant passing a background investigation and drug test*.

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.